Intake Coordinator

NFI Massachusetts; Haverhill (MA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

403(b) Retirement Plan

Paid vacation and holidays

Life & Long-Term Disability Insurance

Tuition Reimbursement

Flexible Spending Accounts

Employee Assistance Programs

Pet Insurance

Job summary

NFI Massachusetts Inc. is seeking a full-time Intake Coordinator for our Ambulatory Services Division located in Haverhill, MA. The Intake Coordinator will support the Division Director, manage insurance verifications, and handle intake documentation while ensuring HIPAA compliance.

The role requires at least one year of administrative intake experience, a valid driver’s license, and willingness to work a varying schedule including some evenings. Comprehensive benefits are provided.

Qualifications

• At least one year administrative assistant/intake experience.
• Experience in a mental health environment preferred.
• Valid driver’s license and reliable vehicle required.
• Full-time position with varying schedule including some evenings.
• Docusign experience preferred.

Responsibilities

• Insurance verifications for new and existing clients.
• Managing new clients in the EMR system.
• Completing intake documentation with clients.
• Referring new clients to clinicians for assessment and treatment.
• Entering client data into the EMR gateway.
• Maintaining client confidentiality per HIPAA.

Skills

Insurance Verifications

EMR management

Intake documentation

Client referrals

Data entry

HIPAA compliance

Tools

Electronic Medical Record (EMR)

Docusign

Job description

NFI Massachusetts Inc. is a human service organization currently seeking a full time Intake Coordinator for our Ambulatory Services Division located in Haverhill, MA. Work in human services and make a difference in people’s lives. Be a part of a strong dynamic team.

NFI MA Inc, provides a range of mental health services within the Northeast Massachusetts area, working with individuals and families throughout their lifespan. Ambulatory Services is a full-service outpatient facility specializing in mental health and substance abuse treatment. Individuals served are from the Merrimack Valley area and come in for individual treatment, group treatment, and medication management.

The Intake Coordinator is responsible for supporting the Division Director, the Director of Outpatient Services, the Director of Structured Outpatient Addictions Program (SOAP), and the Director of the Driver Alcohol Education Program (DAE). Candidates must have the ability to manage multiple tasks, be detail oriented, and work independently but also as a member of a large team of clinicians, counselors, and administrators.

Salary:

$23-$25 per hour based on experience and credentials.

Primary Tasks include:

• Insurance Verifications
• Managing new clients in electronic medical record
• Completing intake documentation with clients
• Referring new clients to clinician for assessment and treatment
• Entering client data into virtual gateway
• Consistently protecting patient confidentiality in accordance with HIPAA policies and guideline

Other Tasks as needed:

• Answering phones/directing calls
• Greeting clients
• Scheduling appointments
• Accepting payments and recording accurately
• Responding to requests and questions from clientsAssist prescriber with medication needs and inquiries
• Ability to develop/manage spreadsheets for a variety of division needs
• Fax/file/research as needed
• Front desk coverage as needed

Job Requirements:

• At least one year administrative assistant/ intake experience.
• Experience working in a mental health environment also preferred.
• A valid driver’s license and reliable vehicle is required.
• Full time position with varying schedule with some evening availability.
• Experience with Docusign preferred

NFI Massachusetts offers a comprehensive benefits package for full-time employees, including:

• Medical, Dental & Vision Insurance (multiple plan options)
• 403(b) Retirement Plan with potential employer match
• 3 Weeks Paid Vacation + 11 Paid Holidays + Paid Sick Leave
• Company-Paid Life & Long-Term Disability Insurance
• Tuition Reimbursement (up to $2,500 per year)
• Flexible Spending Accounts (FSA)
• Employee Assistance Programs (EAPs)
• Voluntary Benefits: Pet Insurance, Home & Auto, Legal Plan & more!
• Employee Referral Bonus Program

NFI Massachusetts Inc., is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We seek to empower individuals and support the diversity and inclusivity within our workforce.

NFI Massachusetts participates in E-Verify to confirm employment eligibility as part of the I-9 verification process.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.