Intake Administrative Specialist - Allocator

Integreon; United States; On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in legal and business services is looking for an Intake Administrative Specialist - Allocator to facilitate manpower allocation. This full-time role involves responsibilities like daily reporting and maintaining communication with clients. The ideal candidate should possess strong communication skills and proficiency in office software. Additional benefits include health, vision, dental, 401k, and PTO.

Benefits

Health

Vision

Dental

401k

PTO

Tuition discount

Qualifications

• Exceptional written and oral communication skills.
• Demonstrated expert level skill in using Microsoft Office products.
• Ability to function accurately under stress in a dynamic environment.

Responsibilities

• Daily allocation of manpower and related reporting tasks.
• Maintaining professional relationships with clients and dispatchers.
• Updating records and managing payroll from joint dispatchers.

Skills

Communication

Detail-oriented

Problem Solving

Multi-tasking

Education

4-year degree or certification in office-related work

1-2 years of computer-related experience

Tools

Microsoft Office Suite

Adobe Acrobat

Oracle

Job description

Intake Administrative Specialist - Allocator

Join to apply for the Intake Administrative Specialist - Allocator role at Integreon

Intake Administrative Specialist - Allocator

Join to apply for the Intake Administrative Specialist - Allocator role at Integreon

Role Summary

The purpose of this position is to provide uniform and equitable allocation of available manpower for available

Role Summary

The purpose of this position is to provide uniform and equitable allocation of available manpower for available

work in accordance with Allocation Rules and special directives of the Sub-Steering Committee and/or the Area

Managers. The duties in this position may range from resource allocation, reports generation and time tracking.

This position works up to 40 hours weekly on a specific assigned shift. The employee is responsible for accurate

and timely completion of the principal responsibilities listed below.

Responsibilities And Duties

• Daily phone contact with client and jointly operated dispatch halls.
• Maintaining professional and cooperative working relationships with all Union dispatchers and client in the Port.
• Preparing and completing daily allocation worksheets for each shift, office manpower report, and weekly Coast manpower reports.
• Running and transmitting Foreman check-in requests.
• Updating work summary log and record all vessels, berth, companies, arrival and departure times, and gang utilization for all shifts on each vessel.
• Ensuring industry Allocation Rules are properly and uniformly applied and enforced, ensuring that cuts to vessels are appropriately made in the event of manpower shortages
• Preparing and authorizing weekly payrolls from joint dispatchers.
• Maintaining daily logs and records, including transcribing the joint dispatch hall tape twice per day.
• Maintaining and updating Excel spreadsheets.
• Occasionally participating in industry meetings.
• Filing and maintaining records.
• Working to support Administrative Specialists with other duties as assigned.
• Maintaining and supporting ISO standards through creation and updating of documentation and compliance with all security standards.
• Regular internal communications to include e-mail and other professional correspondence. A high degree of accuracy is required for communication between the client and Integreon offices.
• Weekly or daily reporting requirements provided by client instruction. Reports may take place on client software or other required programs. Updates will be maintained as often as requested or defined by client instruction. Secretarial correspondence not otherwise defined to include all letters, legal correspondence and all other written or transcribed information.
• Monitoring email inbox for incoming projects and setting up projects in workflow management tool.
• Other duties as assigned.
  
  

Required Skills/Abilities

• Must be able to function in an accurate and professional manner while performing duties in high-stress environment.
• Must possess exceptional written and oral communication skills.
• Must be able to demonstrate expert level skill in using Microsoft Office suite of products for word processing, spreadsheet and database, as well as Adobe Acrobat and industry specific software.
• Previous experience or ability to learn Oracle
• Must have the ability to operate standard office equipment, such as telephones, personal computers, office machines and adding machines.
• Must have the ability to multi-task and oversee multiple projects at any given time, as well as perform accurately under time pressures and constraints.
• Must be able to maintain confidential information and work in a fast paced, dynamic and creative organization.
• Must possess the ability to communicate effectively with employees, union hall representatives, and customers in a friendly, pleasant manner.
• Must possess skills of a detailed oriented, well-organized, self-motivated, problem solver who can workindependently.
• Must be able to operate with confidential information, be an excellent record keeper, and process the position requirements with little direction
  
  

Education And Experience

• 1-2 years of computer related experience
• 4-year degree or certification in office related work, or a minimum of 4-5 years of office related work experienc
  
  

Benefits

Health, vision, dental, 401k, PTO and tuition discount

Company Information

Company Information

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms,

corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally

service a comprehensive range of client needs that require scale and expertise, enabling clients to become more

operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centers on three continents, Integreon

offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an

exceptional position.

We are One. We are On.

Follow us https://www.linkedin.com/company/integreon/

Visit us at www.integreon.com

Pay Range

USD $16.00 - USD $18.00 /Hr.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Business Consulting and Services

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