Insurance Operations & Broker Support Administrator

PuzzleHR; Northern (KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

PuzzleHR is seeking an Insurance Operations & Broker Support Administrator who provides administrative support to the agency’s insurance team, helping keep quoting, licensing, carrier appointments, commissions, and day-to-day operations organized and on track.

The role requires highly organized, detail-oriented, deadline-driven skills to manage multiple priorities and data systems, enabling producers to focus on client service and business growth.

Qualifications

• 2+ years of administrative, operations, or sales support experience preferred.
• Insurance experience preferred but not required.
• Strong organization and attention to detail.

Responsibilities

• Support producers with quote requests, proposals, renewals, and collection of required information.
• Coordinate with GA partners and insurance carriers and follow up on outstanding items.
• Maintain producer and agency licensing records, including renewals, deadlines, and required documentation.
• Coordinate carrier appointments, contracting, portal access, and producer system access.
• Maintain accurate carrier, licensing, appointment, and commission records.
• Assist with commission tracking, reconciliation, reporting, and producer commission calculations using established processes.
• Maintain internal databases, trackers, CRM records, and electronic files.
• Monitor deadlines and outstanding items and provide consistent follow-up.
• Prepare reports, documents, and other administrative materials as needed.
• Follow established procedures and assist with documenting and improving administrative processes as the agency grows.

Skills

Organization

Prioritization

Technology Aptitude

MS Office Proficiency

Communication

Learning Agility

Team Orientation

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

All Jobs > Insurance Operations & Broker Support Administrator

Insurance Operations & Broker Support Administrator
Fully Remote • United States

Description

Job Title: Insurance Operations & Broker Support Administrator

Location: Remote

FLSA Status: Non-Exempt

Revised: 08/19/2026

Job Summary

The Insurance Operations & Broker Support Administrator provides administrative support to the agency’s insurance team, helping keep quoting, licensing, carrier appointments, commissions, and day-to-day operations organized and on track. The Insurance Operations & Broker Support Administrator will utilize their highly organized, detail-oriented, and deadline driven administrator skills in managing multiple priorities, working with data and systems, to ensure tasks are completed accurately and on time.

This role helps keep the insurance operation organized and running smoothly. By managing important administrative details, deadlines, documentation, and follow-up, this position enables producers to focus on serving clients and growing the business while providing an opportunity to develop valuable insurance industry expertise.

Job Duties

• Support producers with quote requests, proposals, renewals, and collection of required information.
• Coordinate with General Agent (GA) partners and insurance carriers and follow up on outstanding items.
• Maintain producer and agency licensing records, including renewals, deadlines, and required documentation.
• Coordinate carrier appointments, contracting, portal access, and producer system access.
• Maintain accurate carrier, licensing, appointment, and commission records.
• Assist with commission tracking, reconciliation, reporting, and producer commission calculations using established processes.
• Maintain internal databases, trackers, CRM records, and electronic files.
• Monitor deadlines and outstanding items and provide consistent follow-up.
• Prepare reports, documents, and other administrative materials as needed.
• Follow established procedures and assist with documenting and improving administrative processes as the agency grows.

Required Skills

• Strong organization & attention to Detail
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent follow-through and ability to manage multiple priorities and deadlines.
• Technology Aptitude
• Strong written and verbal communication skills.
• Learning Agility - Comfortable learning new systems, processes, and technology.
• Team & Service Orientation - Ability to work independently while collaborating effectively with a team.

Education and Experience

• 2+ years of administrative, operations, sales support, or similar professional experience preferred.
• Insurance experience preferred but not required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to move up to 15 pounds at times.
• Must be able to participate in video conferences and meetings.

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status under applicable law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role.