Instrument Specialist – Sterile Processing

Cleveland Clinic; Cleveland (OH); On-site; USD 26,000 - 39,000; Full time

Job summary

Cleveland Clinic on the Main Campus seeks an Instrument Specialist to coordinate distribution of surgical equipment, repairs, and ordering, while managing vendor loaners. You will ensure instrument readiness, participate in budget input, and support a collaborative team focused on safety and efficiency.

The role emphasizes self-management within Sterile Processing and Operations, with opportunities for advancement and a Monday–Friday shift from 7:00 a.m. to 3:30 p.m.

Qualifications

• High School Diploma or GED required.
• CSCST, CORT, CST or Sterile Processing licensure required.
• Proficiency with Excel, Word and sterile processing information systems.

Responsibilities

• Present recommendations to manager for repairs and coordinate vendor arrangements.
• Maintain instrument types, serial numbers and vendor repair records.
• Allocate activities around vendor loaner trays or sets.

Skills

Excel

Word

Sterile processing systems

Education

High School Diploma or GED

CSCST/CORT/CST certification

Tools

ERP Systems (Oracle)

Job description

Join Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

As Instrument Specialist, you will coordinate the distribution of surgical equipment, instrumentation repairs and ordering, and vendor loaner set management. By focusing on safety, efficiency, collaboration and quality, you play an indispensable role in delivering unparalleled surgical care, ensuring every experience aligns with the Patient-First mission. Additionally, you will have numerous advancement opportunities within Sterile Processing and Operations and Supply Chain Departments. You will have autonomy to self-manage your workflow and leverage your expertise, all while fostering a collaborative environment where you can optimize instrument readiness, minimize delays and enhance overall surgical efficiency.

caregiver in this position works days Monday - Friday from 7:00 a.m. - 3:30 p.m.

A caregiver who excels in this role will:

• Present recommendations to manager for approval and make arrangements with appropriate vendors for repairs.
• Maintain all documentation of instrument types, serial numbers and vendor repairs.
• Assess and allocate all activities around vendor loaner trays or sets.
• Oversee and maintain transactions related to receiving/checking in and gathering/preparation for pickup of vendor loaners trays/sets.
• Lead changes and manage instrumentation tray changes through labeling and rebuilding of surgical trays.
• Receive, process, and place instrument and equipment orders on behalf of OR Nurse Managers, SPD Leadership and other clinical stakeholders to facilitate timely and accurate ordering of instrumentation.
• Oversee the distribution, collection and preventive maintenance of crash "code" carts and impatient care equipment for reprocessing.
• Monitor tray assembly process and instrument stock levels in pack room/assembly areas and make recommendations for purchase when levels are low.
• Provide input into operational and capital budget preparation and coordinate capital equipment repairs and service contracts with leadership.
• Make recommendations for equipment purchases and pay and reconcile invoices.
• Receive, process and fulfill instrumentation requests from instrument depot.
• Allocate instruments for repair, receive repaired instruments and distribute them to appropriate areas.
• Attend and/or assist with departmental staff, management and committee meetings.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED
• Certified Registered Central Sterile Technician (CSCST), Certified Operating Room Technician (CORT), Certified Surgical Technician (CST) or Certification Sterile Processing and Distribution Licensure in Sterile Processing
• Proficiency with computer software applications (Excel, Word) and related sterile processing information systems
• Knowledge of performance improvement and quality standards specific to sterile processing
• Two years of experience in Sterile Processing, Operating Room, Inpatient and/or Outpatient Hospital Equipment or Surgical Technology
• Ability to assemble instrument trays accurately and inspect instruments for functionality and cleanliness

Preferred qualifications for the ideal future caregiver include:

• Associate's Degree
• Proficient in ERP Systems (ex. Oracle) or similar software applications
• Experience with ordering, receiving, distributing and warehousing of all essential surgical, inpatient care equipment and supplies

Physical Requirements:

• Manual dexterity and visual acuity sufficient to perform the basic functions of the job
• Working under pressure and within time frames and must be detailed oriented
• Working while standing, sitting, stooping and reaching for long periods of times
• Lifting objects weighing up to 50 pounds on a continual basis
• Pushing, pulling and navigating carts weighing up to 200 pounds

Personal Protective Equipment:

• Follow Standard Precautions using personal protective equipment as required for procedures

Pay Range

Minimum hourly: $18.88

Maximum hourly: $28.80

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic's benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).