Institutional Review Board Coordinator

Artesian Hotel; Oklahoma City (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

Chickasaw Nation is seeking an Institutional Review Board Coordinator to support the IRB chair and administrator in Oklahoma City, with travel to Ada as needed.

The role involves screening new and renewal applications, coordinating IRB meetings, maintaining minutes and records, and providing education on the IRB management system to researchers and staff.

This full-time position requires strong organization, confidentiality, and excellent customer service in a collaborative environment.

Qualifications

• Two years of directly related IRB experience.
• Associates Degree in a related field; Bachelor's degree preferred.
• Standard Driver's License and ability to pass a background check.

Responsibilities

• Screens all new and renewal IRB applications for completeness.
• Contacts investigators and advises on the IRB process.
• Schedules and coordinates IRB meetings and prepares meeting minutes.

Skills

Basic Computer skills

Microsoft Office

Education

Associates Degree in related field

Bachelor's Degree in related field

Job description

Institutional Review Board Coordinator - 31438

Featured

Oklahoma City, OK | Health | Full Time

Posted 2 days ago

Description

We are currently looking for aFull Time Institutional Review Board Coordinatorto join our Area of Research and Public Health team located at the Performance Solutions working8:00AM-5:00PM - Mo Tu We Th Fr.

Summary

The Institutional Review Board Coordinator is responsible for assisting the IRB chair and administrator with the daily operations of the CNDH IRB. These operations include receiving new applications and reviewing submissions for completeness; correspondence with researchers and IRB staff and members; scheduling and coordinating IRB meetings; and maintaining IRB meeting minutes and accurate records of IRB decisions and activities. The position is primarily located in Oklahoma City with weekly travel to CNMC in Ada.

Responsibilities

• Screens all new and renewable IRB applications for completeness
• Contacts and advises investigators in preparation and completion of application process
• Advises investigators on applicable CNDH IRB policies, procedures, and any other compliance related requirement guidelines
• Provides education and training on use of IRB electronic management system with the research community
• Timely communication with investigators/study team regarding IRB submissions, protocol amendments, continuing review and study closures
• Prepares agendas and materials for IRB meetings
• Assists with facilitating discussions during IRB meetings, recording decisions, and documenting minutes
• Maintains communication with IRB members and relevant stakeholders
• Assists with orientation of new IRB staff and board members, and coordinates any essential IRB trainings, conferences, or workshops as needed
• Prepares reports on IRB activities and compliance metrics
• Monitors the IRB's general email inbox and responds to requests for information or other correspondence
• Maintains and ensures retention of all required IRB records communications and other documents
• Assists with development of forms and manuals including policies and procedures of the IRB committee
• Seeks out and participates in relevant learning opportunities to ensure ongoing professional development
• Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiency
• Completes all training and development requirements and participates in continuing education opportunities
• Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
• Maintains a clean, organized work area and ensures a safe environment
• Maintains and promotes professionalism
• Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
• Adheres to Chickasaw Nation dress code standards
• Maintains knowledge of and follows all rules, regulations, policies and guidelines for assigned area
• Performs all other duties as assigned

Competencies

Essential:

• Demonstrates professional presentation by appearance, actions, self-development and guest relations
• Ability to understand, interpret, and communicate relevant information to diverse audiences
• Able to follow instructions, both written and oral
• Able to adhere to all scheduling and attendance requirements
• Ability to maintain a high level of confidentiality in all matters
• Must be detail-oriented
• Ability to work independently
• Honesty, truthfulness, reliability, accountability
• Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
• Possess basic knowledge of medical terminology
• Basic knowledge of ethical principles related to human subject research (clinical and/or behavioral)
• Maintains a knowledge and understanding of current federal and state regulations, and institutional and departmental policies
• Ability to multitask
• Establishes professional working relationships as appropriate
• Works well within a team
• Organizational and time-management abilities
• Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management

Skills

Essential:

• Basic Computer skills
• Must be familiar with the Microsoft Office Suite of products

Experience

Essential:

• 2 years directly related experience

Education

Essential:

• Associates Degree in directly related field

Nonessential:

• Bachelors Degree in directly related field

Credentials

Essential:

• Standard Driver's License
• Pass general background check

Working Conditions

Essential:

• Mix of office/non-office settings
• Sitting up to 50% of shift
• Standing up to 50% of shift
• Walking up to 50% of shift
• Must be flexible with work schedule
• Requires driving
• Travel is primarily within Chickasaw Nation boundaries
• Pass pre-employment drug test

Training

It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.

Mission, Vision & Core Values

Mission:

• To enhance the overall quality of life of the Chickasaw people.

Vision:

• To be a nation of successful and united people with a strong cultural identity.

Core Values:

• The Chickasaw People
• Cultural Identity
• Servant Leadership
• Selflessness
• Can Do Attitude
• Perseverance
• Stewardship
• Trust and Respect
• Loyalty
• Honesty and Integrity
• Teamwork