Institutional Review Board Coordinator

TriHealth; Cincinnati, Northern (OH, KY); Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off

Tuition reimbursement

Retirement savings plan

Job summary

TriHealth seeks an Institutional Review Board (IRB) Coordinator to support ethical, compliant human research. You will coordinate IRB reviews, liaise with physicians, investigators, and regulatory leaders, and ensure adherence to federal regulations to protect participants.

This administrative role partners with the IRB chair, manages meeting logistics, prepares minutes, and maintains regulatory documents to support TriHealth research activities.

Qualifications

• Bachelor's degree required.
• 3-4 years of experience in clinical research, IRB administration, or related field.
• Proficient in Microsoft Office Suite and strong document management skills.

Responsibilities

• Coordinate and review all protocol applications submitted to the TriHealth IRB and provide guidance to investigators.
• Communicate with principal investigators to stay informed of submission plans and serve as liaison between PI and the IRB.
• Review proposals for accuracy, compliance with TriHealth and IRB policies, and maintain records of IRB actions.
• Manage IRB meeting logistics and file meeting minutes; update SOPs as needed.
• Educate Investigators on IRB procedures and support special projects as assigned.

Skills

Medical terminology

Strong communication

Attention to detail

Typing speed 55-60 WPM

Project coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Advance Research. Protect Patients. Make an Impact.

Join TriHealth as an Institutional Review Board (IRB) Coordinator and play a key role in supporting ethical, compliant human research. In this collaborative position, you'll partner with physicians, investigators, and regulatory leaders to coordinate IRB reviews, ensure adherence to federal regulations, and help protect the rights and welfare of research participants. If you're detail-oriented, organized, and passionate about advancing healthcare through research, we'd love to hear from you.

Why TriHealth?

• Support meaningful research that improves patient care
• Collaborate with physicians, investigators, and healthcare leaders
• Make a direct impact on research compliance and human subject protections
• Grow your expertise in regulatory affairs and research administration

Location

375 Dixmyth Avenue, Cincinnati, OH 45220

Work Hours

• 80 hours biweekly
• Day shift
• No Weekends or Holidayscommitment

Incentives & Benefits

We offer competitive shift differentials, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement.

Job Requirements

• Bachelor's degree required.
• 3-4 years of experience in clinical research, IRB administration, research compliance, healthcare administration, or a related field.
• Strong knowledge of medical terminology.
• Proficient in Microsoft Office Suite, including Word and Excel.
• Strong internet research and document management skills.
• Typing speed of 55-60 WPM preferred.
• Excellent organizational, communication, and attention-to-detail skills.

Job Overview

• This position is an administrative body established to protect the rights and welfare of human research subjects recruited to participate in research activities conducted under the auspices of the institution with which it is affiliated. Responsible for receiving all IRB applications, assuring they meet relevant requirements, and for directly communicating IRB questions and decisions with principal investigator.
• Working with IRB chair, the IRB Coordinator will also be responsible for communicating with IRB members, sharing documents and establishing and updating the process for IRB renewal and action and standard operating procedure. Sets logistics for IRB meetings and is responsible for the creation and filing of meeting minutes, as well as communicating with PI the IRB relevant resolution on behalf of the IRB chair. The IRB coordinator has a significant role in assuring that the TriHealth regulatory documents, resolution and communications are continuously and adequately filed.
• Works in collaboration with peers and the Chairman of the TriHealth IRB to receive, review for completeness, and distribute all paperwork involved with human research studies and maintain all required records and reports of the IRB for TriHealth, including external studies involving recruitment of TriHealth patients, in order to maximize the success of human subject research at TriHealth, and to meet the Food and Drug Administration and Office for Human Subject Protections regulations governing IRB's.

Job Responsibilities

• Responsible for coordinating and reviewing all protocol applications submitted to the TriHealth Human Research Protection Program. Provides guidance to faculty and staff for completing the application forms. Communicates frequently with principal investigators to keep apprised of their research application and contractual submission plans. Acts- as necessary- as a liaison between principal investigator and the IRB.
• Provides advice on non-technical proposal content and format and providing preliminary reviews of draft proposals or portions of draft proposals. Reviews proposals for accuracy, consistency, and compliance with TriHealth and IRB policy and procedures.
• Oversees the maintenance of accurate records of IRB actions by reviewing and suggesting modifications in IRB agendas and minutes prepared by the IRB Coordinator. Periodically reviews IRB policies and procedures with the IRB Chairman and the Vice President of Academic Affairs to ensure appropriate functioning of the IRB. Ensures that investigators and sponsors are informed of actions and findings by the IRB by reviewing IRB SOPs on a regular basis to ensure accurate information and dissemination of changes to investigators and research staff.
• Ensures that submitted research is reviewed efficiently and consistent with federal regulation.
• Reviews the financial and conflict of interests on behalf of TriHealth. Assigns new protocols to the IRB for review after preliminary review has examined impact on TriHealth.
• Educates Investigators, Staff, Residents on the IRB's standard operating procedures, appropriate reporting procedures, IRB documents etc. The IRB Coordinator performs the following additional functions, as needed, in support of Institutional Review Board operations: Leads special projects as assigned by the IRB chair, helps with billing to for IRB services, supports and assists with supervision of the IRB secretary

Working Conditions

Climbing - Rarely
Hearing: Conversation - Consistently
Hearing: Other Sounds - Frequently
Kneeling - Occasionally
Lifting 50+ Lbs. - Rarely
Lifting <50 Lbs. - Occasionally
Pulling - Rarely
Pushing - Occasionally
Reaching - Rarely
Sitting - Consistently
Standing - Rarely
Stooping - Occasionally
Talking - Consistently
Use of Hands - Consistently
Color Vision - Occasionally
Visual Acuity: Far - Frequently
Visual Acuity: Near - Consistently
Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS…

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS…

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS…

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS…

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS…

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community.