Institutional Events Manager

Colorado Community College System (CCCS); Westminster (CO); Hybrid; USD 62,271 - 65,384; Full time

Job summary

Front Range Community College seeks an Institutional Events Manager to lead planning, coordination, and execution of institutional events across Larimer, Fort Collins, and Westminster campuses. Reporting to the Director of Institutional Events, you will craft event experiences for external clients and internal stakeholders, manage budgets, vendor relationships, and cross‑department collaboration.

This hybrid role requires on‑campus presence, occasional travel to all FRCC campuses,

Qualifications

• Associate’s degree in Event Management, Business or related field and 4 years of experience in event management, project coordination, or related field.
• Bachelor’s degree in Event Management, Business, Project Management or related field and 2 years of experience in event management, project coordination, or related field.

Responsibilities

• Plan, coordinate, and execute internal and external events across all three college campuses.
• Establish event specific task teams with campus event set-up specialist, administrative staff, student workers, and college partners.
• Create and maintain timely, accurate records of event details in the team’s event management system throughout the event’s lifecycle.
• Gather and communicate client details related to event timelines, production schedules, contingency plans, and logistics from initial intake through post-event wrap-up.
• Define and record scope, goals, audience, and success measures for each event.
• Oversee event room selection, layouts, catering, audiovisual needs, and on-site execution.
• Ensure consistency, quality, and alignment with institutional priorities across all events.
• Serve as the primary point of event contact for internal and external clients.

Skills

Event Planning

Communication

Budget Management

Vendor Management

Collaboration

Diversity Inclusion

Detail-Oriented

Project Management

Customer Service

Education

Associate’s degree in Event Management, Business or related field

Bachelor’s degree in Event Management, Business, Project Management or related field

Job description

Title: Institutional Events Manager

Position Type: Professional Tech Full time

College: Front Range Community College

Division: Office of the President

Department: FRCC Institutional Events

Campus: Larimer Campus or Westminster Campus

Location: Fort Collins CO or Westminster CO

Salary Range:$62,271-$65,384 annually

With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.

One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision‑making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.

Job Summary:

As the Manager of Institutional Events at Front Range Community College (FRCC), you will lead the detailed planning, coordination, and execution of institutional events across all three FRCC campuses. Your responsibilities will encompass creating welcoming event spaces and supporting the smooth execution of institutional‑wide events that affect FRCC's reputation, partnerships, and employee engagement.

Reporting to the Director of Institutional Events in the Office of the President, you will be responsible for crafting exceptional event experiences for external clients and internal stakeholders including FRCC dignitary events, campus festivals, fundraising events, and major ceremonies like Commencement and collegewide employee training day. You will work collaboratively with team members and cross‑departmentally with Student Life, Information Technology, Foundation & Community partnerships, Facilities, and Security.

Essential skills for this role include effective communication, project management, critical thinking, decision‑making, attention to detail, and resourcefulness. You will also partner with external organizations, including the Colorado Community College System (CCCS) and other community partners, to manage on‑ and off‑campus events.

This position has the opportunity to work remotely occasionally but does require a strong on‑campus presence and will need to travel to all three FRCC campuses. Evening and weekend work is occasionally required to support college events and initiatives. Duties are performed in a standard office setting with frequent event‑space visits, and the role involves occasional lifting and transporting materials of up to 20 pounds.

Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E‑Verify employer.

Duties & Responsibilities:

Event Coordination

• Plan, coordinate, and execute internal and external events across all three college campuses.
• Establish event specific task teams with campus event set‑up specialist, administrative staff, student workers, and college partners.
• Create and maintain timely, accurate records of event details in the team’s event management system throughout the event’s lifecycle, from intake to debrief forms.
• Gather and communicate client details related to event timelines, production schedules, contingency plans, and logistics from initial intake through post‑event wrap‑up.
• Define and record scope, goals, audience, and success measures for each event.
• Oversee event room selection, layouts, catering, audiovisual needs, and on‑site execution.
• Ensure consistency, quality, and alignment with institutional priorities across all events.
• Serve as the primary point of event contact for internal and external clients.

Administrative

• Maintain standardized templates and workflow processes, suggesting improvements for operational efficiency.
• Track event logistics, contracts, and vendor communications to ensure timely execution.
• Research options and build effective vendor relationships with caterers, transportation providers, third party A/V, and other outside vendors.
• Negotiate and track vendors financial transactions; submit to Administrative Assistant for payment processing.

Event Marketing and Promotion

• Submit event marketing requests to internal marketing team or external vendors as needed to create creative assets and event promotions.
• Coordinate events swag ordering, inventory management, and distribution for institutional use.
• Create welcoming event spaces that are tailored strategically to event purpose, audience, desired event outcome, and institutional branding.

Data and Assessment

• Monitor individual event budget expenditures to ensure financial accountability and effective resource allocation.
• Develop post‑event debriefs with recommendations to inform future planning.
• Track key performance indicators to support strategic decision‑making and continuous improvement.

Competencies/KSAs:

• Event Planning Skills - Strong proficiency in planning and executing a variety of events, including student‑oriented activities, workshops, fundraising, and budget management for events.
• Creativity - Able to generate creative ideas for events and promotions that engage and resonate with students and the community.
• Operational Planning - Ability to turn the strategic plan into an operational roadmap that guides the division. Support teams in tying their goals to the college’s strategic plan and charge them to do the same with the employees they supervise.
• Communication - Communicates effectively with individuals with different backgrounds; ability to communicate in a way that is effective. Tailors appropriate language, vocabulary, and tone to appeal to and connect with our diverse stakeholders, including Students, Staff, Faculty, External Community Partners, Elected Officials, and other constituents.
• Motivation - Ability to inspire oneself and others to reach goals and/or perform to the best of their ability.
• Diversity, Equity and Inclusion - Demonstrates behaviors that convey the importance of diverse lived‑experiences and using an equity lens to guide decisions. Embraces diversity, promotes equity and creates an environment of inclusion.
• Commitment to Values - Demonstrates leadership and collaborative behaviors and actions that support FRCC values. Promotes an environment where equity creates opportunities for all students to achieve their educational goals.
• Student Success Focus - Makes decisions that support a student‑first culture.
• Change Catalyst - Ability to be nimble and willing to pivot if new data becomes available that can influence outcomes; understands that change is constant and requires flexibility.
• Collaboration - Willingness to work with colleagues across departments, specifically when job processes are integrated to strategically focus on ways to improve efficiency and effectiveness for students.

Minimum Qualifications:

• Associate’s degree in Event Management, Business or related field and 4 years of experience in event management, project coordination, or related field.
• OR
• Bachelor’s degree in Event Management, Business, Project Management or related field and 2 years of experience in event management, project coordination, or related field.
• AND
• Ability to work a flexible schedule at times, including occasional weekends, weeknights.
• Detail‑oriented with the ability to handle multiple tasks while independently following through with details.
• Excellent customer service skills with the ability to interact with a diverse group of people.

Selection Process:

The selection process for this position will be conducted through a competitive, merit‑based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.

Position will remain open until filled with a priority deadline of July 31st.

This posting may be used to fill multiple or similar positions.

Application Procedures:

In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.

The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.

Additional Information/Benefits:

Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.

Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see Front Range Community College Benefits page.

Welcoming. Respectful. Inclusive. Together, we are FRCC.