Institutional Advancement Accounting Manager

Montgomery County Community College; Center Square (PA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Montgomery County Community College seeks an Institutional Advancement Accounting Manager to oversee day‑to‑day nonprofit accounting, investment reporting, and budget analysis for the College Foundations. The role includes preparing statements, guiding financial policy, and coordinating with the Board and donors.

The position requires a Bachelor's degree in accounting or related field and at least four years of accounting experience, with strong Excel skills and familiarity with financial

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required.
• Minimum of 4 years of progressively responsible accounting experience.
• Experience with nonprofit accounting and financial reporting preferred.
• Strong analytical, problem‑solving, and investigative skills in a complex environment.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency in Excel and experience with financial systems.
• Ability to prepare, analyze, and present financial reports, including cash flow and operational reporting.
• Demonstrated ability to work independently while understanding broader institutional priorities.

Responsibilities

• Oversee day-to-day financial operations, accounting, and budget analysis for the College’s Foundations.
• Prepare financial statements, investment reports, tax filing, and audit materials.
• Lead the annual audit process as primary contact for external auditors.
• Monitor and analyze investment activity and prepare reports for the Foundation Committee and Board.
• Collaborate with Finance Office and Institutional Advancement to develop financial policies and strategies.
• Provide accounting guidance and support to staff on financial systems and reporting tools.

Skills

Accounting

Budget analysis

Financial reporting

GAAP knowledge

Excel proficient

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

Colleague

Job description

*A credit history check is required prior to the first day of employment

**This position has been approved for a flexible work option arrangement. Flexible work options can be ended at any time by the College, cabinet, and/or supervisors based on employee performance and/or as institutional needs change.

Review of applications will take place after Sunday, November 8th.

The Institutional Advancement Accounting Manager is responsible for overseeing the day-to-day financial operations, accounting, and budget analysis of the College’s Foundations, a component unit of the College. Operating with minimal supervision, this role performs comprehensive accounting functions across all fund types (endowed, non-endowed and grants) both at the College and financial institution level.

The position prepares financial statements, investment reports, tax filing, and audit materials, ensuring compliance with GAAP, FASB, and other applicable accounting standards. The role also provides guidance on financial policies and strategies in collaboration with the Finance Office and Institutional Advancement.

As a key member of the Finance Division, the Institutional Advancement Accounting Manager works closely with internal stakeholders and external partners and serves as a primary financial liaison to the Foundation Board and its Finance Committee, including presenting financial information and responding to inquiries from board members, donors, and constituents.

Accounting

• Serve as the primary liaison with the Foundation’s financial and investment institutions to ensure accurate sub-accounting on a monthly and ad hoc basis.
• Maintain records for endowed and temporarily restricted funds in compliance with nonprofit regulations and state and federal requirements.
• Monitor and analyze investment activity and prepare periodic investment reports for the Foundation Finance Committee and Board.
• Prepare and present financial reports to the Foundation Finance Committee and Board of Directors; respond to ad hoc requests from board members.
• Perform advanced accounting functions, including general ledger reconciliations, financial schedules, internal reporting, surveys, and financial analysis.
• Maintain and oversee the Foundation’s chart of accounts, including establishing new accounts and ensuring proper net asset classification.

• Lead the annual audit process by serving as the primary contact for external

• auditors, coordinating requests, and preparing supporting documentation.
• Track and reconcile fundraising revenues and expenses, ensuring alignment with budgets.
• Provide accounting guidance and support to College and Foundation staff on business office matters, including training on financial systems and reporting tools (e.g., Colleague).
• Collaborate closely with the Institutional Advancement Office and Foundation Executive Director on all financial matters, including direct communication with Board members.
• Research and resolve discrepancies, including items in suspense accounts.

Budget and Financial Analysis

• Calculate and administer the annual endowment spending policy and communicate allocations to relevant departments.
• Partner with Financial Aid and Institutional Advancement to ensure accurate and timely scholarship awards.
• Perform moderate to complex financial analyses to assess historical performance and forecast future trends, providing recommendations to support budget development.
• Develop and deliver financial reports and presentations, including budget-to-actual analysis, forecasts, and trend analysis for leadership and the Foundation Board.
• Support the annual budgeting and monthly forecasting processes to ensure alignment with institutional financial goals.

Other Projects

• Assist Institutional Advancement with preparation of bi-annual donor reports.
• Support the development and implementation of policies, procedures, and internal controls related to Foundation operations.
• Lead or participate in process improvement and cross-functional initiatives.
• Perform other duties as assigned.

• Bachelor's degree in Accounting, Finance, or a related field required.
• Minimum of 4 years of progressively responsible accounting experience.
• Experience with non-profit accounting and financial reporting preferred.
• Strong analytical, problem-solving, and investigative skills in a complex environment.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Excel (including pivot tables, formulas, and data analysis tools) and experience with financial systems.
• Ability to prepare, analyze, and present financial reports, including cash flow and operational reporting.
• Demonstrated ability to work independently while understanding broader institutional priorities.
• Ability to manage multiple priorities in a fast-paced, deadline-driven, and collaborative environment.

Montgomery County Community College is committed to assuring equal opportunity to all persons and does not discriminate on the basis of race, color, religion, religious creed, sex, ancestry, national origin, age, affectional or sexual orientation, genetic information, gender identity, gender presentation, veteran’s status, marital status or disability in its educational programs, activities, or employment practices as required by Title IX of the Educational Amendment of 1972, section 504 of the Rehabilitation Act of 1973, and other applicable statutes.

Inquiries concerning Title IX relating to equal opportunity on the basis of sex should be referred to: Title IX Coordinator, Mikiba W. Morehead, Ed.D., TNG, LLC, at [e-mail]. All other equal opportunity inquiries, including those based upon disability, should be referred to: The Director of Equity, Diversity & Belonging, at [e-mail] or 215-619-7383.