Installation & Operations Coordinator

Ultimate Staffing; Gainesville (GA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Ultimate Staffing is seeking an Installation & Operations Coordinator for our client in the Gainesville, GA area. This role focuses on managing installation projects from start to finish (Automatic Doors & Shower Enclosures) in a fast-paced, hands-on environment.

The position is direct hire, onsite in Gainesville, with an ASAP start and a pay rate of $25 per hour plus a full benefits package. You will coordinate schedules, communicate across customers, installers, vendors and internal teams, and

Qualifications

• 3–5 years of experience in installation coordination or related field.
• Experience in shower doors/glass or similar.
• Ability to lift up to 50 lbs and perform physically demanding tasks daily.

Responsibilities

• Coordinate installation projects end-to-end; primary point of contact for stakeholders.
• Build and maintain installation schedules; ensure readiness and alignment.
• Manage materials, inventory, and vendor coordination; oversee warehouse operations.
• Review technician paperwork and ensure policy compliance; update CRM and warranty data.

Skills

Installation coordination

Project management

Strong communication

Detail-oriented

Inventory management

Tools

Microsoft Office

CRM systems

Inventory systems

Job description

Ultimate Staffing is currently sourcing an Installation & Operations Coordinator for our client in the Gainesville, GA area.

We are seeking a highly organized, detail-oriented Installation & Operations Coordinator to manage and execute installation projects from start to finish (Automatic Doors & Shower Enclosures). This role is ideal for someone who thrives in a hands-on, fast-paced environment and can balance project coordination, customer communication, and physically active work.Y ou will serve as the central point of communication across customers, installers, vendors, and internal teams while ensuring all installations are completed safely, efficiently, and to the highest quality standards.

*Direct Hire Opportunity

*Looking to start ASAP

*Fully onsite in Gainesville, GA

*Pay rate $25 + full benefits package

Key Responsibilities

Project Coordination & Communication

• Manage installation projects end-to-end, serving as the primary point of contact
• Coordinate schedules with customers, installers, contractors, and internal teams
• Communicate clearly and consistently to ensure alignment on timelines, scope, and expectations
• Conduct pre-job site checks, handle change orders, and resolve issues proactively
• Maintain strong relationships with customers, vendors, and cross-functional partners

Scheduling & Execution

• Build and maintain installation schedules, ensuring job readiness and technician alignment
• Monitor project progress and ensure timely, high-quality completion
• Actively participate in daily/weekly operational and production meetings
• Support continuous workflow improvement and operational efficiency

Materials, Inventory & Operations

• Order and track materials (POs/STOs) and ensure availability for scheduled installations
• Manage inventory levels and oversee incoming shipments
• Coordinate closely with warehouse and suppliers
• Safely operate equipment (e.g., forklift) as needed

Quality, Compliance & Detail Management

• Review technician paperwork and job files for accuracy and policy compliance
• Maintain CRM updates, including inventory, Door IDs, and warranty information
• Ensure all work meets company quality standards, safety requirements, and building codes
• Submit accurate billing documentation and track invoice completion
• Support or perform installation work as needed, including shower doors and related components
• Assist with physical tasks such as lifting materials, preparing job sites, and assembling installations
• Contribute to training materials and installation best practices

Qualifications

• 3-5 years of experience in installation coordination, construction, manufacturing, or a related field
• Must have experience in shower doors/glass or similar
• Strong communication skills with the ability to coordinate across multiple stakeholders
• Highly detail-oriented with strong organizational and multitasking abilities
• Proficiency in Microsoft Office and familiarity with CRM or inventory systems
• Inventory and warehouse experience required
• Ability to lift up to 50 lbs and perform physically demanding tasks daily
• Comfortable standing, walking, bending, and lifting throughout 8-10-hour shifts
• Willingness to work in warehouse and job-site environments with varying conditions
• MUST be able to travel domestically for training within the first 90 days will install crews.

What We\'re Looking For

• Clear, confident communicator who keeps all stakeholders aligned
• Detail-oriented problem solver who ensures accuracy and quality
• Hands-on team player comfortable with both coordination and physical work
• Highly organized operator who can manage multiple priorities with precision

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.