Installation Coordinator

ISEC, Inc.; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

ISEC, Inc. is seeking an organized Logistics & Administrative Coordinator in Houston to support installation teams from award through completion. You will manage schedules, timesheets, safety docs, and invoicing while coordinating travel and staffing for field personnel.

The role requires strong communication, time management, confidentiality, and proficiency with MS Office in a fast-paced construction environment. On-site presence is expected.

Qualifications

• Associates degree or equivalent preferred, with logistics/record-keeping experience.
• Excellent written and verbal communication skills and time management.
• Ability to work across departments, maintain confidentiality and meet deadlines.

Responsibilities

• Update long/short-range schedules with manpower and attend installation meetings.
• Verify timesheets for field leaders, carpenters and drivers.
• Verify subcontractor hours and forward timesheets to agencies.
• Ensure SDS and project badges for personnel and vehicles before start.
• Code and approve installation invoices; flag discrepancies promptly.
• Onboard field staff and verify pre-employment forms.
• Schedule training and maintain field certification logs.
• Assist in recruiting field staff and coordinating travel for installers.
• Coordinate Toolwatch inventory and equipment maintenance where applicable.

Skills

Communication

Time management

Interpersonal skills

Confidentiality

Attention to detail

Organizing

Analytical thinking

Problem solving

MS Office proficiency

Cross-department collaboration

Education

Associates degree

High School Diploma or equivalent

Two years industry experience

Tools

MS Office

Job description

Position Summary

Responsible for assisting the installation team with logistics, coordination and administration of projects from award through completion.

Duties & Responsibilities

• Update the long-range and short-range schedule with manpower and project information, and attend/run the weekly Installation meetings, capturing detailed information for the Installation Department.
• Verify timesheets for accuracy (coding, project #, etc.) for field leaders, carpenters and support staff (i.e. drivers, temp labor)
• Verify subcontract labor hours and send timesheets to agency contacts.
• Prior to the start of each project, ensure field leaders have safety data sheets (SDS) and obtains project specific badging for personnel and vehicles.
• Code and approve Installation Department invoices. Notify Operations Manager / General Superintendents of any discrepancies or unknown invoices immediately.
• Verify coding for purchase card (P-card) for field staff. Provide coding where necessary.
• Onboarding field staff and verifying all items are completed prior to start (pre-employment, forms, etc.).
• Schedules required training and maintains field certification logs
• Assist in maintaining Affitiative Action Program for construction projects.
• Assist IM and GS with putting together presentations for meetings (staff, safety stand downs, trainings, etc.)
• Maintains log of regions fleet vehicles, maintenance records and schedules maintenance when needed.
• Assist in recruiting field staff (reviewing resumes, phone screens and sourcing).
• Coordinates travel for installers and field leaders (i.e., lodging, airfare, mileage, subsistence, and other accommodation as needed).
• If applicable, maintain Toolwatch program and inventory all tools and coordinate.

Safety Responsibilities

• Promote a positive atmosphere for safety excellence committed to the Safety Promise.
• Distribute OSHA-300A summary sheets annually.
• Order and distribute personal protection equipment.
• Maintain prescription safety glasses program.
• Maintain and track quarterly safety awards.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education/Experience

Preferred Qualifications

• Associates degree
• Experience in logistics and/or record keeping.

Knowledge/Skills

• Intermediate to Advanced proficiency with desktop applications.

Education/Experience

Minimum Qualifications

• High School Diploma or equivalent or at least two years’ experience in industry or related field.

Knowledge/Skills

• Excellent written and verbal communication skills
• Excellent time management skills with a consistent record of meeting deadlines.
• Excellent interpersonal skills with the ability to build and maintain relationships across multiple departments.
• Comfortable working in a fast-paced environment while working with multiple personalities and changing needs.
• Demonstrates a high level of confidentiality, accuracy and attention to detail.
• Skilled at organizing and prioritizing tasks to meet deadlines effectively.
• Strong analytical thinking and problem-solving capabilities.
• Proficient with MS Office applications.
• Ability to partner with regional and corporate departments.

Customer Service Skills:

• Demonstratescommitment to deliver outstandingservice– both with internal and external customers.
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers.
• Committed to following up with customers in all instances in a timely manner.
• Strong sense of accountability - ensures that you will do what you say you are going to do.
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful.
• Positive attitude