Inspection and Service Coordinator

Beach Lake Sprinkler Corp; Pleasantville (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay rates

Comprehensive benefits package

Long-term career relationships

Strength of the family workplace culture

Job summary

A fire protection company located in Pleasantville, NJ, is seeking an Inspection & Service Administrator. This role involves supporting the Fire Extinguisher Manager, maintaining office systems, scheduling inspectors, and ensuring compliance with local codes. The ideal candidate has strong communication skills and at least one year of administrative experience. A competitive compensation package and comprehensive benefits are offered.

Qualifications

• 1 year experience in an administrative setting, preferably in the fire protection industry.
• Ability to define problems and establish facts.
• Moderate to advanced computer skills.
• Ability to define problems, collect data and establish facts and draw conclusions.
• Associate degree in a related field preferred
• One year experience in an administrative setting, industry experience preferred.

Responsibilities

• Act as a back-up for phone coverage.
• Assist in obtaining information needed for each job such as Purchase Orders.
• Order materials for the Fire Extinguisher Shop.
• Update and maintain Fire Extinguisher Inspection records.
• Orders materials for the Fire Extinguisher Shop.
• Updates and maintains Fire Extinguisher Inspection records.
• Quote deficiencies and installations as needed.
• General office duties such as faxing, copying, filing, scanning documents.
• Upload documents to internal resources.
• Process payments of walk-in fire extinguisher customers.
• Other duties as needed.

Skills

Strong oral skills

Strong written skills

Time management

Organizational skills

Interpersonal skills

Moderate computer skills

Problem solving

Education

Associate degree in a related field preferred

Job description

Rich Fire Protection has been a leader in the fire protection industry for more than 30 years. The reputation of our firm is well regarded and recognized throughout the construction industry. Located in Pleasantville, New Jersey and servicing clients throughout the immediate tri-state area, we are passionate about our work and commitment to excellence. We are experienced in all areas of the fire protection field including 3D design, fabrication, installation of fire sprinkler systems, maintenance and repair and project management.

Job Summary

Due to continued growth, we are looking to add an Inspection & Service Administrator to our support our team in Pleasantville, NJ. As an Inspection & Service Administrator, you will support the Fire Extinguisher Manager by maintaining office systems and processes.

Key Responsibilities

• Act as a back-up for phone coverage; ensuring accurate information is given and calls are transferred to the appropriate individuals.
• Greets visitors or callers and handles their inquiries or directs them to the appropriate person according to their needs.
• Assist in obtaining information needed for each job such as, Purchase Orders, tax-exempt forms, insurance certificates, and certified payroll information.
• Assists in the scheduling of inspectors and ensures compliance with state and local codes.
• Orders materials for the Fire Extinguisher Shop.
• Updates and maintains Fire Extinguisher Inspection records.
• Quote deficiencies and installations as needed.
• General office duties such as faxing, copying, filing, scanning documents.
• Upload documents to internal resources.
• Process payments of walk-in fire extinguisher customers.
• Other duties as needed.

In this role, you will supervise

• Inspectors

An ideal candidate, will have the following qualifications

• Strong oral, written and telephone skills.
• Time management, organizational and interpersonal skills
• Moderate to advanced computer skills
• Ability to define problems, collect data and establish facts and draw conclusions.
• Associate degree in a related field preferred
• One year experience in an administrative setting, industry experience preferred.

As part of the Davis-Ulmer Family of Companies, we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose Davis-Ulmer Family of Companies

• Competitive Compensation: We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.
• Comprehensive Benefits Package: Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of.
• Strength of the Family: The Davis-Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches. This collective approach strengthens us as a cohesive group, amplifying our impact far beyond what any individual business unit could achieve alone.
• Backed by API Group: As a subsidiary of API Group, a publicly traded, multi-billion-dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success. Benefit from world-class training and leadership development opportunities, backed by a powerhouse in the Fire Life Safety & Security industry.
• Long-Term Career Relationships: Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike. Join us and become part of a community where your dedication is recognized and valued for the long term.
• Values Match: We prioritize hiring individuals whose values align with ours. Our commitment to value-driven recruitment is a cornerstone of our People/Talent Development Operating Code.

Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate based on any legally protected status or characteristic. Minority/Female/Disability/Veteran

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what people value most."

Equal Opportunity Employer, including disabled and veterans.