Insomniac - Creative Project Manager

Insomniac Holdings, LLC; Calabasas (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Healthcare

Retirement benefits

Student loan repayment

Tuition reimbursement

Caregiver leave

Employee ticketing program

Job summary

Insomniac is seeking a Creative Project Manager to support the Design department in Calabasas. This role will manage the flow of work across the team, prioritize projects, balance bandwidth, and ensure on-time delivery from brief through final asset.

The ideal candidate has extensive experience managing many creative assets in fast-paced environments and will partner with executives, department leaders, and brand stakeholders to align on priorities, timelines, and delivery expectations.

Qualifications

• 5+ years of experience in creative project management or related operations.
• Experience in a creative agency, entertainment company, live-events organization, or high-volume in-house team.
• Proven ability to manage multiple projects and large asset volumes across timelines.
• Strong organizational, prioritization, and stakeholder-management skills.

Responsibilities

• Manage day-to-day workflow, prioritization, scheduling, and delivery of creative projects across Design.
• Evaluate team bandwidth with leadership to assign projects and balance workload.
• Oversee project assignments with internal designers and external partners based on priority.
• Coordinate with executives, marketing, and brand stakeholders to align on needs and timelines.
• Lead intake, kickoff meetings, planning, workback schedules, and clear stakeholder updates.
• Ensure key visuals, campaigns, and launch materials are scoped, staffed, and delivered on time.
• Maintain project status visibility, risks, and resource constraints; adjust as needed.
• Manage Asana tasks, dependencies, due dates, reporting, and hygiene.
• Coordinate feedback, reviews, approvals, and final asset delivery across stakeholders.
• Maintain documentation, briefs, timelines, and final asset archives.
• Support QA and readiness reviews to ensure complete and approved materials.
• Improve intake, prioritization, file organization, and reporting processes.
• Attend events as needed, including evenings, weekends, and travel.

Skills

Creative PM

Stakeholder mgmt

High-volume projects

Entertainment experience

Tools

Asana

Job description

Job Summary

WHO ARE YOU? Are you an experienced creative project manager who thrives in a fast-paced, high-volume design environment? Are you skilled at managing team bandwidth, assigning work, setting timelines, and keeping creative projects moving from brief through final delivery? Do you have experience partnering with executive teams, department leaders, and brand stakeholders to prioritize key creative initiatives? If so, read on.

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Through world-class music, lighting, pyrotechnics, sound design, art installations, theatrical performers, and special effects, Insomniac creates unforgettable experiences for Headliners around the globe.

THE ROLE

Insomniac Events is seeking a Creative Project Manager to support the Design department in Calabasas. This role reports to the Sr. Director of Media Operations and works closely with the Senior Manager, Art Direction. The Creative Project Manager will manage the flow of work across the Design team, including project prioritization, team bandwidth, assignments, timelines, stakeholder communication, and delivery. This person will partner with executive teams, department directors, marketing teams, and brand stakeholders to ensure key visuals, key art packages, campaign creative, and priority marketing materials are properly scoped, staffed, and delivered on time. The ideal candidate has experience managing a high volume of creative work within an agency, entertainment company, live-events organization, or in-house creative department. This is not a remote position.

RESPONSIBILITIES

• Manage the day-to-day workflow, prioritization, scheduling, and delivery of creative projects across the Design department
• Partner with the Sr Director of Media Operations and Senior Manager, Art Direction to evaluate team bandwidth, assign projects, balance workload, and identify resourcing needs
• Manage project assignments across both internal designers and outside creative partners, based on workload, skill set, project complexity, and priority
• Partner with executive teams, department directors, marketing teams, and brand stakeholders to align on creative needs, timelines, priorities, and delivery expectations
• Lead project intake, kickoff meetings, project planning, workback schedules, task assignments, and stakeholder communication
• Ensure priority work—including key visuals, key art packages, marketing campaigns, and launch materials is properly scoped, staffed, and delivered on time
• Maintain visibility into project status, risks, shifting priorities, dependencies, approvals, and resource constraints
• Proactively identify issues that could affect timelines, quality, or workload and recommend solutions or adjustments to Design leadership
• Manage project workflow within Asana, including task creation, ownership, due dates, dependencies, reporting, and project hygiene
• Coordinate feedback, review rounds, revisions, approvals, and final asset delivery across all relevant stakeholders
• Maintain accurate project documentation, timelines, briefs, status updates, and final asset archives
• Support QA and delivery-readiness reviews to ensure creative materials are complete, accurate, and approved before release
• Improve department processes related to creative intake, prioritization, assignments, feedback, approvals, file organization, and reporting
• Attend company events and work evenings, weekends, and travel as needed to support business and event deadlines

QUALIFICATIONS

• 5+ years of experience in creative project management, creative operations, integrated production, traffic management, or design operations
• Experience working at a creative agency, entertainment company, live-events organization, or high-volume in-house creative department
• Proven experience managing multiple creative projects and a large volume of assets across overlapping timelines
• Experience managing creative-team workload, staffing, resourcing, project assignments, and delivery schedules
• Experience working directly with senior leaders, department heads, marketing teams, and brand stakeholders
• Strong understanding of creative development across design, brand, key art, marketing campaigns, print, digital, social, web, video, and production
• Advanced experience with Asana or similar project-management platforms.
• Strong organizational, communication, prioritization, and stakeholder-management skills
• Ability to remain calm, organized, and solutions-oriented in a high-pressure, deadline-driven environment
• Proficiency in Google Workspace, Microsoft Office, Dropbox, Mac, and PC.
• Passion for music, live events, and culture is strongly preferred

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

COMPENSATION

The expected compensation for this position is: $80,000.00 USD - $100,000.00 USD ** Pay is based on a number of factors including market location, qualifications, skills, and experience.

BENEFITS

• generous vacation, healthcare, retirement benefits, student loan repayment, tuition reimbursement, six months of paid caregiver leave for new parents including fostering and perks like Roadie Babies helping new parents care for their babies on work trips.
• access to free live events through our exclusive employee ticketing program.