Inside Sales Assistant

SSAB; Montpelier (IA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Excellent Pay with Bonus

Very Affordable Health Insurance

401(k) with Employer Match – 5%

Paid Holidays

Vacation

Job summary

SSAB seeks an Administrative/Sales Assistant to support the Inside Sales group. You will distribute sales documents, answer overflow calls, maintain databases, generate reports, and assist with customer tours and events. A strong clerical background and teamwork are essential.

Educational requirement includes an Associate's degree in Business or related field; familiarity with Microsoft Office is expected. This is a full-time on-site role with standard weekday hours and benefits.

Qualifications

• Previous clerical experience required.
• Good computer skills including Word and Excel.
• Ability to work in a team environment.
• Good verbal and written communication skills.

Responsibilities

• Distribute sales documentation and maintain files.
• Answer overload calls for Inside Sales and handle basic inquiries.
• Maintain an up-to-date master database and mailing list.
• Prepare reports and conduct inventory searches as needed.
• Coordinate customer tours of the mill and organize events.
• Office presence and regular attendance required.

Skills

Clerical experience

Word

Excel

Team player

Verbal and written communication

Education

Associate's degree in Business or related field

Tools

Microsoft Office

Job description

ESSENTIAL FUNCTIONS

• Responsible for distributing sales documentation such as order acknowledgements, weekly highlights and industry reports
• Answers overload telephone calls in support of the Inside Sales group. This includes addressing some simple customer queries such as order status, current delivery lead times, stock availability, etc.
• Maintains customer order files and scans documents for the sales department
• Maintains an up-to-date master database and mailing list
• Executes reports and/or types correspondence including claims delinquency reports, sales revenue and tonnage tracking, inventory, order inquiry and others as needed
• Assists in compiling claim information and claim entry
• Maintains monthly internal usage orders
• Maintains calendar / schedules of department members
• Coordinates customer tours of mill, including organizing safety equipment, literature, tour approvals, lunches, tour guides, etc.
• Assists with the organization of customer appreciation events, including coordinating invitations and responses, coordinate with golf course / hotels / venues, prepare nametags, menu, gifts, etc.
• Develop skills to fill in for Inside Sales Representatives in periodic absences including order status communication, performing inventory searches and order entry
• Maintain a schedule of customer plant closures for use by production planning and shipping
• Maintain the commercial literature inventory and respond to general inquiries for promotions
• Provides mailroom backup for facility as needed
• Office presence required
• Regular and reliable attendance

JOB DESCRIPTION

• Responsible for distributing sales documentation such as order acknowledgements, weekly highlights and industry reports
• Answers overload telephone calls in support of the Inside Sales group. This includes addressing some simple customer queries such as order status, current delivery lead times, stock availability, etc.
• Maintains customer order files and scans documents for the sales department
• Maintains an up-to-date master database and mailing list
• Executes reports and/or types correspondence including claims delinquency reports, sales revenue and tonnage tracking, inventory, order inquiry and others as needed
• Assists in compiling claim information and claim entry
• Maintains monthly internal usage orders
• Maintains calendar / schedules of department members
• Coordinates customer tours of mill, including organizing safety equipment, literature, tour approvals, lunches, tour guides, etc.
• Assists with the organization of customer appreciation events, including coordinating invitations and responses, coordinate with golf course / hotels / venues, prepare nametags, menu, gifts, etc.
• Develop skills to fill in for Inside Sales Representatives in periodic absences including order status communication, performing inventory searches and order entry
• Maintain a schedule of customer plant closures for use by production planning and shipping
• Maintain the commercial literature inventory and respond to general inquiries for promotions
• Provides mailroom backup for facility as needed
• Office presence required
• Regular and reliable attendance

QUALIFICATIONS

Competencies and Experience

Required:

• Previous clerical experience
• Good computer skills including Word and Excel
• Ability to work in a team environment
• Good verbal and written communication skills

Preferred:

• Previous experience as an Administrative or Sales Assistant

Education

Required:

• Associate's degree in Business or related field

SUPERVISORY RESPONSIBILITIES / DIRECT REPORTS:

No direct reports

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The Employee Will Frequently Be Required To:

• This position operates in an office environment. The role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. This role is partially sedentary, sitting for several hours at desk. Additional activity of walking to/from and standing at alternative work areas (e.g. photocopiers, paper shredders, mailroom); alternate sitting and standing as needed. Filing and handling materials is required. This requires the use of hands to finger, hold, handle, reach with hands and arms and to lift and/or carry items up to 30 lbs

The Employee Will Occasionally Be Required To:

• This position would periodically require work in the mill environment with some exposure to heat/cold, walking/stairs, noise and wearing safety equipment/clothing for protection from hazards for plant tours
• Drive for departmental errands and trainings

The Position Requires The Following Vision And Hearing Capabilities:

• Talking person to person, on the phone, and/or in group settings
• Hearing in person, on the phone, and/or in group settings
• Vision at near, mid, and far range

POSITION TYPE - WORK HOURS - TRAVEL REQUIREMENTS:

• Position is full time, non-exempt, and is eligible for overtime
• Position works an eight (8) hour day shift, Monday through Friday, occasional overtime may be required
• Travel for this position is limited and expected to comprise less than 1% of work hours

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Our offer

SSAB BENEFITS – starting at hire!

• Excellent Pay with Additional Bonus
• Very Affordable Health Insurance
• Blue Cross/Blue Shield Medical
• CVS/Caremark Prescription
• Delta Dental
• Superior Vision
• 401(k) with Employer Match – 5%
• Profit Sharing
• 10 Paid Holidays
• Vacation
• Company Paid Life Insurance - and STD and LTD*
• Optional Life, Hospital Indemnity, Critical Illness
• Healthcare and Dependent Care Flexible Spending Account (FSA)
• Tuition Reimbursement
• Employee Assistance Program