Supervisor Medical Office

AdventHealth; Daytona Beach (FL); On-site; USD 40,000 - 75,000; Full time

Benefits offered by this job

Benefits from Day One

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Job summary

AdventHealth Daytona Beach is seeking an Office Supervisor to oversee physician affiliate office operations, ensuring efficient, cost‑effective patient care and compliant processes. You will review financials, billing, and scheduling to optimize reimbursements while supporting a proactive team.

The role requires leadership experience in a medical setting, familiarity with regulations, and ability to coordinate staffing and training.

Qualifications

• Lead role experience in medical settings or supervisory roles.
• Knowledge of TJC requirements and state/federal regs.
• Experience managing multiple practices or specialties preferred.

Responsibilities

• Supervise physician affiliate office/department operations.
• Review financial reports, billing, scheduling for reimbursements.
• Assist in annual budget preparation and expense tracking.
• Process invoices per hospital policy.
• Maintain medical records in compliance with HIPAA.

Skills

Leadership

Healthcare Admin

Budgeting

Staff Training

Regulatory Compliance

Education

Business Administration

High School Grad

Bachelor's Preferred

Bachelor's in Healthcare Admin

Tools

Word

Excel

Outlook

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

1890 LPGA BLVD

City:

DAYTONA BEACH

State:

Florida

Postal Code:

32117

Job Description:

• Supervises the physician affiliate office/department to ensure efficient, cost-effective operations and high-quality patient care.
• Reviews financial reports, billing practices, and scheduling to ensure appropriate physician and office reimbursement.
• Assists in the preparation of the annual budget and monitors expense reports and petty cash reconciliation.
• Processes invoices for payment in accordance with hospital policy.
• Tracks and prepares data reflecting turnaround time and test results.
• Trains, develops, and assigns tasks to office staff, providing input for periodic and annual evaluations.
• Coordinates monthly staff meetings, maintaining minutes and attendance rosters.
• Ensures timely completion of employee competencies and manages department schedules for adequate staffing coverage.
• Interprets and enforces hospital and healthcare policies and procedures.
• Completes Time and Attendance records for employees as assigned.
• Maintains medical records in compliance with hospital, healthcare, and HIPAA standards.
• Ensures office meets Safety and Infection Control standards and responds to concerns from physicians and staff.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Computer proficiency required-in Word, Excel, Outlook, etc. [Required]
• Must have knowledge of TJC requirements and local, state, and federal regulations [Required]

Education:

• High School Grad or Equiv [Required]
• Bachelor's [Preferred]

Field of Study:

• In Business Administration, Healthcare, or related field

Work Experience:

• 2+ years experience as a lead role in a medical setting or other supervisory related role [Required]
• Experience in management of multiple practices or specialty practices [Preferred]

Licenses and Certifications:

• American Association Medical Assistants (CMA) [Preferred]
• Clinical Medical Assistant Certification (CMAC) [Preferred]
• ARMA Registered Medical Assistant (RMA) [Preferred]
• AMT Registered Medical Assistant (RMA) [Preferred]
• National Certified Medical Assistant (NCMA) [Preferred]
• Certified Clinical Medical Assistant (CCMA) [Preferred]
• Nationally Registered Certified Medical Assistant (NRCMA) [Preferred]
• Certified Medical Office Manager (CMOM) [Preferred]
• Basic Life Support - CPR Cert (BLS) [Required]

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$40,372.80 - $75,088.00

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.