Infusion Navigator

Minneapolis Clinic of Neurology; Golden Valley (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Minneapolis Clinic Of Neurology Ltd in Minnesota seeks an administrative professional to support the Infusion Center. You will schedule patients, check them in, coordinate with nurses, and ensure smooth patient flow.

This role includes billing assistance, prior authorizations, and coordinating interpreter services; you will keep records, prepare lab orders, and help maintain compliant operations. Strong organizational skills, discretion with patient information, and proficiency with MS Office

Qualifications

• High School diploma or GED required.
• At least 2 years in a medical office, revenue cycle or financial counseling preferred.
• Previous infusion services experience highly desired.
• Strong knowledge of health insurance and billing; prior authorization processes.
• Excellent written and spoken English; strong interpersonal skills.
• Organized, able to work independently and maintain confidentiality.
• Proficient with MS Office and EHR systems; basic ICD-10/CPT knowledge.

Responsibilities

• Schedule and check-in/check-out infusion patients; maintain appointment files.
• Request interpreter services when needed.
• Review schedules and confirm infusion workflow; mitigate issues for smooth patient flow.
• Serve as a resource for staff and physicians on infusion services and processes.
• Assist nurses with patient flow and care where feasible (rooming, vitals, turnover).
• Create and print lab orders; relay information to patients.
• Obtain authorizations for releasing information to insurance as needed; track orders.
• Maintain compliance with external regulatory bodies for infusion medications.

Skills

Insurance billing

Prior authorization

Customer service

Communication

Organization

Reading & writing

ICD-10/CPT coding

MS Office

EHR systems

Education

High School diploma or GED

2 years medical office experience

Infusion experience preferred

Tools

MS Office

EHR systems

Medical billing software

Job description

Schedule patients for infusion appointments once patient is approved for scheduling.

• Prepare and maintain infusion appointment and other department files.
• Request interpreter on patient's behalf, as needed.
• Review schedules two days before and confirm infusion workflow for appointment has been completed for visit. Mitigate any issues to ensure smooth patient flows.
• Serve as resource for staff and/or physicians who may have questions about MCN's infusion services and related processes.

Day of infusion, check-in patient for infusion appointment and check-out patient following treatment.

• Schedule follow up appointments for future infusions, as needed.
• Monitor Infusion Center schedule and raise any questions/concerns to Infusion Center Manager or Infusion Nurses.
• Assist nurses with patient flow and patient care as time allows. This may include but is not limited to rooming patients or taking vitals, helping with room recovery between patients, delivering blankets, etc.
• Create and print lab orders as needed for day of infusion
• Relay information to patient per nurse's instructions.
• Obtain appropriate authorizations for releasing information to insurance when necessary.
• Track orders to ensure completion of provider orders.
• Maintain compliance with outside regulatory bodies for infusion medications regulated through

Perform administrative and financial functions in support of Infusion Center to ensure smooth operations for patients and nurses.

• Serve as point of contact for drug suppliers. Track drug inventory with members of the Accounting Department. Order other Infusion Center supplies/inventory as directed by Infusion Center Manager. Track inventory for all satellite sites.
• Collaborate with professional staff to provide education, share information, and communicate patient needs, problems and issues.
• Work with the Infusion Center Manager and Patient Financial Services teams to help resolve issues with billing.
• Participate in practice improvements by implementing changes to procedures/workflows, identifying opportunities for improvement, and assisting with the delivery of compassionate and personalized patient care.
• Manage fax requests for referring providers.
• Track ordering of medication for free drug programs.

Monitor provider schedules and perform related work as requested.

• Process ClientTell reminder call messages.
• Perform miscellaneous duties as assigned.
• Assist nursing staff in keeping the Infusion Center clean and orderly and stocked with supplies such as refreshments, gloves, cleaning/disinfecting supplies, ect.

Education and Experience:

*High School graduate or GED equivalent.

*At least two years of previous medical office experience, preferably in the areas of revenue cycle or financial counseling.

*Previous experience with infusion services highly desired.

Knowledge, Skills and Abilities:

*Strong knowledge of health insurance and its impact on billing. Knowledge of prior authorization process.

*Patient centered; strong customer service orientation. Excellent communication and interpersonal skills.

*Ability to be organized, work independently, exhibit mature judgment and make sound decisions.

*Accurate and precise reading and writing skills. Strong command of the English language; good spelling/grammar.

*Knowledge of medical terminology and ICD-10/CPT coding.

*Ability to handle confidential information with the utmost judgment and discretion.

*Proficiency with MS Office, including Word, Excel and Outlook. Proficiency with electronic health record.