Infrastructure project Manager

Town of Brattleboro; Brattleboro (VT); On-site; USD 81,000 - 109,000; Full time

Job summary

The Town of Brattleboro is seeking an Infrastructure Project Manager to lead the planning, funding, delivery, and administration of the Capital Improvement Program.

Reporting to the Director of Public Works, you will coordinate design, procurement, construction, grant administration, and interdepartmental collaboration to deliver transportation, water, and municipal facilities projects from concept through completion. 37.5 hour week; may include weekends.

Qualifications

• Manages Town capital improvement projects from initiation through closeout.
• Develops consultant and construction procurements including RFQs, RFPs.
• Maintains organized project files (contracts, plans, reports, permits).
• Identifies and administers federal, state and local grants and loans.

Responsibilities

• Manages Town capital improvement projects from initiation through closeout, including scopes, schedules, budgets, funding strategies, risk management, design, permitting, procurement, and construction.
• Develops and administers consultants and construction procurements, including RFQs, RFPs, bid documents, contract negotiations, construction administration, change orders, payment applications, inspections, and project closeout.
• Develops and maintains organized project file, including correspondence, contracts, permits, plans, specifications, meeting records, financial documents, photographs, reports, inspection records, and closeout materials.
• Identifies, pursues, administers, and closes out federal, state, and local grant and loan programs in coordination with the Town's grant manager, ensuring compliance with funding requirements and reimbursement procedures.
• Responds to questions and concerns from residents, property owners, businesses, elected officials, and other st

Job description

The Infrastructure Project Manager serves as the Department's principal manager for the planning, funding, delivery, and administration of the Town's Capital Improvement Program and project management center of excellence. Working under the general direction of the Director of Public Works, the position provides leadership for capital planning, standardized project practices, consultant management, grant administration, procurement, construction administration, project tracking, maintaining project portfolios, and interdepartmental coordination for projects involving transportation, water, wastewater, stormwater, municipal facilities, fleet, parks, and other public infrastructure. The Infrastructure Project Manager works closely with the Director of Public Works, Assistant Director, DPW Engineering Technician, DPW Division Supervisors, other Town departments such as finance and planning, consultants, contractors, funding agencies, and regulatory officials to deliver projects from concept through completion. In partnership with administration, the position coordinates project development, field investigations, design, permitting, cost estimating, procurement, construction observation, recordkeeping, and project closeout, with responsibilities assigned based on the technical requirements and needs of each project. The Infrastructure Project Manager provides overall project leadership while leveraging staff expertise to ensure projects are delivered efficiently, comply with applicable regulatory and funding requirements, and support the Town's long-term infrastructure goals.

Work Schedule

37.5 hours per week, which may include occasional weekends and evenings as required or requested. The Public Works Department operates 24 hours per day, 7 days per week, and 365 days per year. This position may require evening or weekend work for construction activities, emergencies, public meetings, project deadlines, or other departmental needs, sometimes without significant advanced notice. The employee may be required to work early mornings, evenings, weekends, or hours outside the normally scheduled workday depending on construction schedules, emergencies, public meetings, grant deadlines, and workload.

Wages

$95,042.15 annually, pro-rated to start date.

Title of Immediate Supervisor

Director of Public Works

Supervision Exercised

The position does not ordinarily exercise direct supervision over Public Works division employees. The Infrastructure Project Manager provides direction and coordination to the DPW Engineering Technician, consultants, contractors, inspectors, temporary/seasonal employees, and others engaged in assigned projects. The position works collaboratively with the DPW Engineering Technician and may coordinate or assign project-related tasks within the scope of individual projects. This project coordination does not necessarily constitute direct personnel supervision unless specifically assigned by the Director of Public Works or their designee. The position may also coordinate the project-related work of other Town departments and/or employees but does not replace the supervisory authority of the Assistant Director or division supervisors.

Essential Responsibilities

• Manages Town capital improvement projects from initiation through closeout, including scopes, schedules, budgets, funding strategies, risk management, design, permitting, procurement, and construction.
• Develops and administers consultants and construction procurements, including preparation of RFQs, RFPs, bid documents, contract negotiations, construction administration, change orders, payment applications, inspections, and project closeout.
• Develops and maintains organized project file , including correspondence, contracts, permits, plans, specifications, meeting records, financial documents, photographs, reports, inspection records, and closeout materials.
• Identifies, pursues, administers, and closes out federal, state, and local grant and loan programs in coordination with the Town's grant manager, ensuring compliance with funding requirements and reimbursement procedures. Serves as the Department's liaison with regulatory and funding agencies and coordinates environmental permitting, utility coordination, easements, rights-of-way, and other approvals necessary for project delivery. Develops and maintains the Department's Capital Improvement Program, assists in establishing project priorities, prepares capital budgets, monitors expenditures, and recommends long-term infrastructure investment strategies. Reviews consultant and contractor invoices and payment applications and makes recommendations regarding payment. Prepares project updates, staff reports, memoranda, presentations, public notices, funding requests, and recommendations for the Selectboard, Town Manager, committees, regulatory agencies, and the public. Responds to questions and concerns from residents, property owners, businesses, elected officials, and other st