Information Technology Project Coordinator

Astreya; Oakland (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Astreya in Oakland seeks a detail-oriented Project Management Analyst to support Enterprise Integration initiatives, track deliverables, and streamline workflows. You will automate reporting dashboards and assist with financial analysis for enterprise projects.

The role emphasizes collaboration, document control, and cross-functional support across recurring integration efforts. 1–2 years of related experience preferred; California travel may be required.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Economics, Information Systems, or related field.
• 1–2 years of related business, systems or project support experience.
• Proficiency with JIRA and SharePoint for collaboration and documentation.
• Experience with Microsoft Word and Excel (advanced capabilities).
• Ability to obtain a California driver’s license for local travel.

Responsibilities

• Support recurring or enterprise-wide integration deliverables.
• Use Jira to track backlogs, monitor progress, and assign tasks.
• Manage project documentation, portals, and knowledge repositories with SharePoint.
• Design and maintain Power BI dashboards for KPIs and milestones.
• Identify opportunities to automate reporting workflows and improve data quality.
• Utilize ServiceNow and BMC Remedy for tickets and incident workflows.
• Assist with budget tracking, resource allocation, and variance reporting.
• Gather requirements from cross-functional teams to align with goals.
• Ensure document/version control and access governance across teams.
• May require a California driver’s license for local travel.

Skills

Jira

SharePoint

Power BI

Budgeting

Data analysis

Documentation

Excel

Communication

Education

Bachelor's degree in Business Administration, Finance, Economics, Information Systems, or related field

Tools

ServiceNow

BMC Remedy

Power BI

Job description

We are seeking a detail-oriented Project Management Analyst to join the Enterprise Integration team.

In this role, you will support critical integration initiatives by tracking project deliverables, managing ticketing and service workflows, automating reporting dashboards, and supporting financial/budgetary analysis across recurring and routine projects. This position relies heavily on enterprise collaboration and document control; candidates must have practical experience utilizing tools like Jira and SharePoint to coordinate cross-functional work streams and maintain project repositories

.

Key Responsibilities:

• Project Support & Analysis: Work on recurring or routine project tracks and assist Senior Analysts and Project Managers on complex, enterprise-wide integration deliverables
• Collaboration & Workflow Tracking: Utilize Jira to track project backlogs, monitor sprint/milestone progress, assign tasks, and maintain clear visibility into enterprise integration work streams
• Document Management & Governance: Manage project documentation, team portals, and knowledge repositories using SharePoint, ensuring proper version control, permission structures, and seamless access to project assets across teams
• Dashboarding & Business Intelligence: Utilize Power BI to design, build, and maintain interactive reporting dashboards that track project key performance indicators (KPIs), operational metrics, and delivery milestones for PG&E stakeholders
• Process Automation & Data Entry: Identify opportunities to automate manual reporting workflows, improving data accuracy and efficiency across business processes
• Ticketing & Incident Workflows: Utilize enterprise ticketing tools (as ServiceNow, BMC Remedy) to log, prioritize, track, and report on integration requests, support tickets, and system workflow items
• Financial & Budget Tracking: Assist with core project accounting functions, including budget tracking, resource allocation analysis, expense monitoring, and variance reporting
• Stakeholder Collaboration: Gather detailed business and reporting requirements from cross-functional teams to ensure alignment with operational goals
• Quality & Continuous Improvement: Execute detailed task instructions provided by project leads, participating in regular work reviews to progressively take on more independent scope over time
• Education: Bachelor’s degree (BA/BS) in Business Administration, Finance, Economics, Information Systems, or a related discipline (or equivalent practical experience
• Experience: 1-2 years of related business, systems, or project support experience
• Collaboration Tooling: Practical experience working with Jira (task/issue tracking, board management) and SharePoint (site administration, library management, document version control
• Core Technical Skills: Strong proficiency with business applications, including Microsoft Word and Excel (vlookups, pivot tables, data modeling)
• Financial Aptitude: Solid baseline knowledge of budgeting, accounting concepts, and expense tracking
• Driver's License: May require a valid California driver’s license for local travel between facilities

Preferred Qualifications & Technical Competencies:

• BI & Analytics: Hands-on experience building reports and dashboards in Power BI or similar business intelligence platforms
• IT Service Management: Familiarity with ticketing platforms (e.g., BMC Remedy, ServiceNow) to manage project requests and support workflows
• Utility / Enterprise Experience: Prior experience contracting or working within large-scale utility, energy, or IT enterprise environments (e.g., PG&E system support)
• Database & Process Knowledge: Foundational understanding of database structures, SQL, and business process mapping
• Soft Skills: Excellent written and verbal communication, high attention to detail, strong problem-solving abilities, and a collaborative mindset