Administrative Assistant

John B. Sanfilippo & Son, Inc.; Elgin (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Professional growth support

Generous paid time off

Retirement benefits

Job summary

A well-established organization in IT is seeking an IT Administrative Assistant to support key IT operations in Elgin, IL. You will be responsible for user access management, IT purchasing, and cybersecurity training. The role requires strong organizational and communication skills along with proficiency in Microsoft Office. This position is on-site, 4 days a week, offering a comprehensive benefits package including health benefits and paid time off.

Qualifications

• Proficiency in Microsoft Office applications is required.
• Ability to manage sensitive information with discretion.
• Customer-focused mindset to support users at all levels.

Responsibilities

• Manage and process network and application access requests.
• Lead semi-annual user access reviews for corporate systems.
• Process purchase orders for hardware, software, and IT services.
• Create engaging phishing simulations and training for users.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Job description

John B. Sanfilippo & Son, Inc. is seeking an organized, detail‑oriented IT Administrative Assistant to support key IT operations, including user access management, onboarding, purchasing, training coordination, and compliance activities. This role is critical in ensuring secure, efficient IT processes and a smooth technology experience for employees across the organization.

This is an excellent opportunity for someone who enjoys both administrative structure and hands‑on involvement in IT processes, training, and cyber security initiatives.

This position is 4 days a week on-site in Elgin, IL.

This position is not open to candidates requiring sponsorship.

What You’ll Do

User Access & Compliance (65%)

• Manage and process network and application access requests (add/change/remove).
• Lead semi‑annual user access reviews for corporate systems.

IT Purchasing & Budget Support (15%)

• Process purchase orders for hardware, software, and IT services.
• Ensure accurate receipt and tracking of IT equipment and supplies.
• Track spending against IT capital and operating budgets.
• Conduct quarterly budget reviews with IT leadership.
• Maintain and update IT contracts within Lexion.

Cyber Security Training & Awareness (10%)

• Create engaging phishing simulations and targeted training for higher‑risk users.
• Lead the annual October Cyber Security Awareness campaign.
• Partner with Corporate Initiatives to upload and administer annual IT trainings.
• Conduct IT onboarding for all new office employees.
• Provide ongoing training and support on key applications (e.g., Microsoft Teams).
• Assist the IT team with general administrative tasks and documentation.

What You Bring

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Formal training and proficiency in Microsoft Office applications required.
• Strong organizational, communication, and multitasking skills.
• Ability to manage sensitive information with discretion.
• Customer‑focused mindset and ability to support users at all levels.

Additionally, we provide a comprehensive benefits package that reflects our commitment to support the wellness of our colleagues and their families. This includes health benefits, professional growth support, generous paid time off benefits to support work/life balance, retirement benefits and other programs to support financial wellness. A full listing of our extensive benefits package can be found on our Company website, located here: https://jbssinc.com/careers/

JBSS is an Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.