Information Systems Specialist

Penn Medicine, University of Pennsylvania Health System; Philadelphia (Philadelphia County); Remote; USD 45,000 - 60,000; Full time

Job summary

Penn Medicine seeks an Information Systems Specialist to support accounts payable and supply chain applications. The role involves system management, user support, and enhancements to meet operational needs. Ideal candidates will have substantial experience, especially with ERP systems like Infor, and demonstrate problem-solving skills in a collaborative environment.

Benefits

Prepaid tuition assistance program

Comprehensive compensation and benefits

Qualifications

• 5+ years Experience in Information Systems or Supply Chain required.
• Experience with ERP systems, preferably Infor is preferred.
• Ability to use Microsoft Excel and Access is essential.

Responsibilities

• Develops and maintains understanding of accounts payable and supply chain applications.
• Identifies and resolves system issues, monitors system capabilities.
• Assists with Electronic Data Interface and Mobile Supply Chain Management.

Skills

Expertise in Item Master

Knowledge of Accounts Payable

Proficiency with Microsoft Excel

Ability to use Microsoft Access

Critical thinking skills

Flexibility and adaptability

Positive, friendly approach to end users

Education

H.S. Diploma/GED (Bachelor’s Preferred)

Tools

Infor

ERP systems

Adobe Creative Suite

Job description

Join to apply for the Information Systems Specialist role at Penn Medicine, University of Pennsylvania Health System

Join to apply for the Information Systems Specialist role at Penn Medicine, University of Pennsylvania Health System

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Corporate Services

Department: Materials Management

Location: 3535 Market

Hours: 0800-1630, M-F, Remote

The Information System Specialist develops, demonstrates and maintains a complete understanding of the accounts payable and supply chain applications. They possess a deep understanding of the systems setup, tables, interfaces, issues resolution, contract prices load, item master, maintenance of participants, Electronic Data Interface (EDI), Handhelds (HHTs), Scanning, etc.

Accountabilities

Maintains updates files/tables in Infor

Identifies, addresses, resolves, or offers recommendations of system problems

Monitors and research system capabilities for ongoing improvement/enhancement possibilities to meet Supply Chain and customer needs

Supports with the end of month process

Monitors and creates reports generated to ensure reports are accurately capturing required data, work with customers (users and staff) to understand the data and the next steps, i.e., forwarding data to appropriate area for corrections

Monitors scheduled reports for completion according to schedules specifications

Manages/Administrator, Understands and assists with EDI issues, setups, testing and inbound and outbound processes and files. Contact and work with vendors, Account Payables and Global Healthcare Exchange (GHX)

Setup and maintenance of Infor security adds and changes

Manages process flows – setup and maintain approvers, restart work units when necessary, monitors, system issues, Infor process automation, super approved/unreleased/reject requisitions

Manages users’ terminations and changes

Understands and assists with Mobile Supply Chain Management issues, setups and testing, par locations.

Add (manually or thru an upload) Items to the Item Master, including the locations, and contracts. Pull Item Master and Item Master related data using MS Access or Excel ISD queries, including a deep understanding of the tables and how they relate to each other.

Assists Contract Managers with the prices upload, product conversions, vendor acquisitions, item master maintenance

Works with Manager of Value Analysis (MVA) and Revenue on item adds or when changes to items send to Epic are requested

Works very closely with the Epic team

Part of the Customer Support Help desk team

Supports Departments and complete any necessary setup and registration when new practices are open

Assists with computers and printer issues.

Other duties as assigned to support the department, entity and health system organization

Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

Other duties as assigned to support the unit, department, entity, and health system organization

Minimum Requirements

Required Education and Experience

H.S. Diploma/GED Is Required (Bachelor’s Preferred)

5+ years Experience in the related area (IS, Supply Chain) is required.

Required Skills And Abilities

Experience with ERP systems preferably Infor is preferred.

TECHNOLOGY: Ability to use Microsoft Excel

TECHNOLOGY: Ability to use Microsoft Access

TECHNOLOGY: Proficiency with Adobe Creative suite

TECHNOLOGY: Ability to use Microsoft Outlook

Knowledge of Accounts Payable

Expertise in Item Master and related forms setup and tables

Knowledge on Handheld technology and related setup and tables

Ability to work without close supervision

Displays critical thinking skills

Positive, friendly and patience approach to end users

Flexibility and adaptability in a dynamic environment.

The ability to maintain composure, good judgment, and acceptable work performance under conditions caused by deadlines, workload, or other causes.

Ability to assume responsibility for and direct the work of others

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Management

• Industries

  Wellness and Fitness Services, Hospitals and Health Care, and Medical Practices

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