Information Management Specialist

Far West Federal; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid time off

Life insurance

AD&D insurance

Job summary

Far West Federal is seeking a detail-oriented Information Management Specialist to join our team supporting a federal client. The role focuses on preparing, scanning, digitizing, and organizing paper records into accessible digital files with strict quality checks.

You will ensure proper file naming, organize electronic and physical records, and use Adobe Acrobat and scanning software to produce accurate digital archives while maintaining tracking documentation and compliance with privacy and

Qualifications

• High school diploma or equivalent required; associate degree preferred or relevant experience may substitute.
• Experience in information management, records control, or file digitization workflows.
• Strong proficiency with Microsoft Office applications, Excel, File Explorer, and Adobe Acrobat.

Responsibilities

• Inspect, prepare, and organize physical records for scanning and digitization.
• Apply document naming conventions and file organization requirements.
• Operate scanning equipment and related software per government procedures.
• Maintain quality control reviews for scanned documents to ensure accuracy and completeness.
• Verify electronic files are properly named, organized, and stored in designated folders.
• Create, format, and organize PDF files using Adobe and related tools.
• Support records digitization tracking and status documentation.
• Maintain tracking spreadsheets and assist with records research as needed.

Skills

Microsoft Office

Excel

Adobe Acrobat

Data entry

File management

Education

High school diploma

Associate's degree preferred

Experience substituted for education

Tools

Adobe Acrobat

Scanning software

File Explorer

Job description

Position Description

Far West Federal is seeking a detail-oriented Information Management Specialist to join our dedicated team supporting our federal client. The successful candidate will perform records preparation, scanning, digitization, file organization, and quality control activities critical to converting Government paper records into accurate, organized, and accessible digital files.

Key Responsibilities

• Inspect, prepare, and organize physical records for scanning, including removing bindings, verifying page completeness and sequence, and properly orienting documents.
• Apply established document naming conventions, forms, and file organization requirements.
• Operate scanning equipment and related software in accordance with established Government procedures.
• Handle sensitive records in accordance with applicable privacy, confidentiality, security, and records management requirements.
• Perform quality control reviews of scanned documents for accuracy, completeness, clarity, legibility, orientation, and proper page sequencing.
• Verify electronic files are accurately named, organized, formatted, and stored within designated Government network folders.
• Complete required checklists, quality control documentation, and records digitization tracking activities.
• Maintain and update tracking spreadsheets to document file status and production progress.
• Conduct records research and support file identification, organization, and reconciliation activities as needed.
• Create, format, organize, and review PDF files using Adobe and related document management tools.
• Utilize Microsoft Office applications, File Explorer, Adobe, scanning software, and related tools to support accurate and efficient records digitization.

Qualifications

• Education: High school diploma or equivalent required. Associate's degree or relevant post-secondary education preferred. Education may be substituted with relevant professional experience
• Experience supporting information management, following established protocols, records management, document control, file digitization, or related administrative functions.
• Experience organizing, maintaining, and processing electronic and physical records, including document scanning, file naming, data entry, and quality review.
• Proficiency with Microsoft Office, Excel, File Explorer, and Adobe Acrobat, with strong attention to detail and accuracy in managing information and electronic files.
• Ability to work on client site.

Travel

This role may necessitate travel to operational sites in various locations for the purpose of obtaining and maintaining Government provided access cards and equipment.

Eligibility Requirements

U.S. Citizenship with the ability to obtain and maintain Tier I federal background clearance

Benefits

We offer a comprehensive compensation and benefits package including medical, dental and vision insurance, 401(k) program with employer match, paid time off, and employer-paid basic life and AD&D insurance. Employees can also access career development and education assistance and performance-based incentives.

About Far West Federal Holding, LLC

Far West Federal Holding is an Alaska Native Corporation (ANC)-owned organization focused on our federal clients' success. Far West Federal and its ANC 8(a) subsidiaries, Angayut and Far West Services, provide a broad range of services that empower government teams and support critical missions across federal agencies. As the federal contracting business of Far West Inc., Far West Federal and subsidiaries support unique social responsibilities to preserve and benefit Alaska Native peoples and cultures. We are passionate about our impact, helping to secure an enduring future for over 575 Far West shareholders from Chignik Bay.

This position is primarily performed in a professional office environment and requires standing, walking, bending, reaching, and lifting or carrying items weighing up to 50 pounds. The employee must be able to communicate and exchange information effectively and routinely use standard office equipment. Reasonable accommodation may be provided to qualified individuals with disabilities.

Far West Federal complies with all applicable Equal Employment Opportunity (EEO) laws, regulations, and federal contracting requirements. Employment decisions are made without unlawful discrimination and consistent with applicable federal requirements governing equal employment opportunity.