Information Governance Specialist

Husch Blackwell LLP; Kansas City (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Husch Blackwell LLP seeks an Information Governance Specialist for the Kansas City, MO office. This onsite, full‑time role maintains firm information assets, classifies materials, and supports records management lifecycle tasks.

Responsibilities include using the Document Management System, Records Management Software, FileTrail and NetDocs, data entry, and assisting timekeepers with information retrieval while ensuring security compliance.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• 3+ years of relevant experience in professional services.
• Strong computer skills; proficient with Microsoft Office.

Responsibilities

• Process and classify incoming information and data entry for systems.
• Sort, classify, and file physical and electronic media.
• Answer Help Line and respond to email requests from customers.
• Retrieve and distribute requested files; index material for transfer.
• Perform QA on data entry and scanned images for assets.
• Assist in information retrieval for internal and external customers.
• Promote Paper Lite initiative to reduce physical files.
• Ensure information security compliance and respond to holds.

Skills

Customer service

Microsoft Office

Data entry

Basic IT skills

Education

High School Diploma or GED

Associate degree preferred

Tools

FileTrail

NetDocs

Records Management Software

Job description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Information Governance Specialist opportunity in our Kansas City, MO office. This position will work onsite full-time.

The IG Specialist position performs essential onsite tasks related to the governance of information and records at the Firm. Assists in processing incoming information, sorts, codes and classifies material for integration into systems, including the data entry of physical and electronic material. Maintains firm’s information assets throughout their lifecycle. Retrieves / references information for customers. Utilizes departmental technology systems to perform necessary job functions. Essential job functions include:

• Demonstrates proficiency in departmental technology systems, including the Document Management System and the Records Management Software.
• Sorts, classifies, and files various physical and electronic media types.
• Answers department Help Line and responds to e-mail requests.
• Retrieves and distributes requested files or filing.
• Prepares additional new sub-files within the file classification plan.
• Performs quality assurance on all data entry and scanned images for information assets across all media types.
• Manages the retrieval of information to and from the Firms internal and external customers, by utilizing the Records Management Software.
• Prepares and indexes material for transfer to off-site storage. Communicates with timekeepers to identify eligible material. Assists in identifying material not suitable for long-term storage.
• Creates and maintains electronic and imaged records. Includes the preparation of physical documents, digitizing, manipulating, and profiling.
• Promotes the Firm’s Paper Lite objective to reduce the creation of physical paper client and administrative files.
• Ensures information security compliance such as ethical walls, protective orders, and legal holds.
• Assigns retention codes to various media and assists in retention schedule related tasks.
• Provides guidance and support to end users on Information Governance processes and procedures.
• Performs other duties as may be required.

Physical Requirements

This position requires team members to regularly situate themselves to work with office equipment. Individuals in this role frequently move office equipment weighing up to 50 pounds throughout the office; they need to occasionally move about inside the office to access file cabinets, office equipment, and work at other employees’ stations. They frequently operate a computer and other office equipment. This role requires individuals frequently communicate with other professionals and must be able to exchange accurate information. Team members must be able to remain in a stationary position 50% of the time.

Position Requirements

• High School Diploma or GED required, Associate degree preferred or commensurate professional or educational experience.
• 3+ years’ relevant experience required, preferably in a professional services environment. 2 years relevant experience if completed additional education past high school.
• Strong computer skills including working knowledge of Microsoft Office Suite, general database systems and technology in general. Experience with FileTrail and NetDocs preferred.
• Ability to operate office equipment including PCs, printers, phones, and copiers
• Help to create a positive, welcoming, collegial environment by delivering superior service to all internal and external customers.
• Demonstrate professional written and verbal communication, proofreading, and organizational skills.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.