Information Governance Analyst

Latham & Watkins LLP; Chicago (IL); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Healthcare

401k plan

Paid holidays & PTO

Job summary

Latham & Watkins LLP seeks an Information Governance Analyst for its Chicago office, with hybrid in-office and flexible scheduling. The role focuses on coordinating physical and electronic file management, retention, and data access, working closely with attorneys and paralegals to ensure active records are properly stored.

Ideal candidates have a Bachelor’s degree (Master’s preferred) and several years of information governance or records experience, preferably in a law firm.

Qualifications

• Bachelor’s degree or equivalent; four years in information governance or records management preferred.
• Master’s degree in information management or related field is a plus.
• Three years of information governance or records experience in a law firm setting preferred.
• Other roles with heavy document organization may be considered in lieu of direct governance experience.

Responsibilities

• Coordinate physical and electronic file management and releases.
• Maintain inventory systems for file locations, owners, and room usage.
• Assist with data access requests, destructions, and reviews.
• Review and prepare files for release while safeguarding confidential information.

Skills

Information governance

Data security

Privacy principles

Interpersonal skills

Records management

Education

Bachelor's degree or equivalent

Master’s degree in Information Management

Law firm records/Info governance experience

Tools

Relativity

Nuix Investigate

iManage

Windows file systems

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Information Governance Analyst is an integral part of Latham’s Information Governance team.This role will be responsible for coordinating one or more primary functions of the Information Governance team, including file management, both physical and electronic, file intake, file releases, destruction requests, data access requests, case room management, and records retention, while communicating regularly with attorneys and paralegals to ascertain the status of projects, developing methods for determining when files are inactive, and handling file movement and processing issues so that only active records are stored in primary on-site space. This role will be located in our Chicago office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Assisting with physical file management, including locating and responding to requests for files, ensuring the records management system is up to date and accurate, coordinating and/or performing some or all box archiving and offsite storage procedures
• Providing space coordination, organizing and classifying large document collections in the central filing area, case rooms, file cabinets, offsite storage facilities, or wherever records may be found
• Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status, location, and other factors related to effective space management and Information Governance Operations oversight
• Assisting with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions
• Reviewing and preparing files for release to departing attorneys and other firms, using Windows share volumes, iManage, Outlook, and litigation support databases such as Relativity and Nuix Investigate, while correctly implementing firm procedures for the review and disposition of firm-owned material
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess extensive knowledge of information governance, data security and privacy principles, best practices, and procedures
• Demonstrate thorough knowledge of the physical and electronic resources of the department and firm, and the ability to understand and articulate the role of effective space management in the overall administration of the office
• Exhibit well-developed and professional interpersonal skills, with the ability to effectively interface with attorneys, management, support staff, clients, and outside contacts

And have:

• A Bachelor’s degree or equivalent; a minimum of four (4) years’ relevant information governance or records experience may be considered in lieu of a degree
• A minimum of three (3) years’ relevant information governance or records experience, preferably in a law firm Information Governance or Records Department
• A Master’s degree or equivalent in an information management field such as Library & Information Science, Archival Studies, or Data Governance
• Experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related information governance or records experience, such as paralegal, library research or archival experience, preferably in a law firm

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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Pay Range

USD $75,000.00 - USD $90,000.00 /Yr.