Indirect Cost Analyst - Controller's Office

Washington University in St. Louis; St. Louis (MO); On-site; USD 58,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Metro transit U-Pass

Tuition assistance

Job summary

Washington University in St. Louis seeks an Indirect Cost Analyst to oversee financial monitoring, compliance, and reporting for recharge centers.

The role ensures Uniform Guidance adherence and develops administrator training programs, balancing central oversight with strong customer service. The analyst collaborates with auditors, updates training materials, and guides departments on rate-setting and internal controls.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Two or more years of experience in a public accounting firm or equivalent experience in a general accounting or financial reporting position.
• Demonstrated knowledge of GAAP, federal Uniform Guidance, and internal controls.

Responsibilities

• Serve as the university-wide Subject Matter Expert over recharge centers and SSF, monitor compliance with UG and policies, and evaluate submitted data and charge rate structures.
• Coordinate with auditors for UG audits and help establish new centers; design and deliver training for department administrators.
• Build online learning options and modernize department communication with accessible guides and FAQs.
• Maintain internal controls in Cost Analysis and streamline rate-review workflows and monitoring procedures.
• Prepare ad-hoc financial analyses and support leadership with special projects.
• Perform other duties as required.

Skills

Analytical Thinking

Detail-Oriented

Excel Analytics

Oral Communications

Written Communication

Education

Bachelor's degree

MBA

Tools

Excel

Job description

Position Summary

The Indirect Cost Analyst oversees the financial monitoring, compliance, and reporting for the University’s recharge centers. This role ensures adherence to Uniform Guidance and institutional policies through robust financial analysis, key control documentation, and the development of administrator training programs. The position balances central area oversight with a strong customer-service focus.

Location

SAINT LOUIS, MO 63112

Scheduled Hours

40

Job Description

Primary Duties & Responsibilities:

• Serving as the university-wide Subject Matter Expert over recharge centers and specialized service facilities (SSF), execute ongoing monitoring procedures to ensure strict compliance with Uniform Guidance (UG) and university policies. Apply an inquisitive analytical mindset to critically evaluate departmentally submitted data, including mid-year/year-end financial statements and charge rate structures.
• Coordinate directly with auditors for the annual Uniform Guidance audit and partner with departments to evaluate and establish new centers. Design and deliver comprehensive training programs for department administrators regarding recharge center and SSF policies. Conceptualize and develop new training frameworks and educational materials, with the future goal of establishing online learning options. Additionally, modernize communication by building out departmental website materials, translating complex regulations into accessible campus resources, user-friendly guides, and comprehensive FAQs.
• Cultivate strong, collaborative working relationships with departmental administrators, managers, directors, and faculty, etc. across the university. Balancing rigorous oversight with a dedicated customer-service approach, act as an accessible advisor providing clear fiscal guidance, resolving complex rate-setting queries, and help departments constructively navigate compliance requirements.
• Develop, document, and maintain the Cost Analysis department's key internal controls, monitoring compliance throughout the year. The position continuously identifies opportunities to streamline rate-review workflows and improve internal monitoring procedures.
• Prepare ad-hoc financial analyses and executing special projects as requested by leadership.
• Perform other duties as required.

Working Conditions:

Job Location/Working Conditions

• Normal Office Environment

Physical Effort

Typically Sitting at a desk or table

Equipment

Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required Qualifications

Bachelor's degree

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Accounting (2 Years)

Skills

Analytical Thinking, Detail-Oriented, Effective Written Communication, Excel Analytics, Oral Communications

Driver's License

A driver's license is not required for this position.

Required Qualifications

More About This Job

• Bachelor's degree in accounting, finance, or related field.
• Two or more years of experience in a public accounting firm or equivalent experience in a general accounting or financial reporting position.

Preferred Qualifications

• Demonstrated knowledge of GAAP, federal Uniform Guidance, and internal controls.
• Prior experience in a university or non-profit environment.
• University Facilities and Administrative Cost Analysis.
• Financial Statement Analysis, Valuation, and Financial Modeling.

Education

Preferred Qualifications

M.B.A. - Master of Business Administration

Certifications/Professional Licenses

Certified Public Accountant (CPA) - American Institute of Certified Public Accountants , Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration

Work Experience

Public Accounting (2 Years), Financial Reporting ()

Skills

Accounting, Communication, Computer Literacy, Confidentiality, Cost Analysis, Database Management System Software, Deadline Management, Generally Accepted Accounting Principles (GAAP), High Reliability, Internal Controls, Problem Solving, Relationship Building, Self Motivation, Service Oriented, Spreadsheets, Stress Management, Teamwork, Word Proccessing, Written Communication

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.