Inbound Freight Specialist - Fast-Paced Warehouse

Lab Alley; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid time off

Employee discount program

Wellness program

Organized team events

Career growth opportunities

Job summary

Lab Alley, based in Austin, TX, is actively seeking an Inbound Freight Specialist to ensure inbound shipments are received safely, accurately, and on schedule. You will coordinate with Procurement, Logistics, and Warehouse teams, verify documents, and record data in Finale to support production and fulfillment needs.

The role emphasizes strong attention to detail, safety, and collaboration in a fast-paced warehouse environment.

Qualifications

• Proven experience (1+ years) in a warehouse, logistics, or materials handling role, specifically involving freight receiving.
• Ability to follow verbal and written instructions with exceptional attention to detail and accuracy.
• Proficiency with basic computer applications (e.g. Google Workspace) and experience using Finale Inventory Management System or similar inventory software.
• Strong organizational and time-management abilities to manage multiple inbound shipments simultaneously.
• Must be able to lift and move boxes/materials up to 50 pounds.
• Willingness and ability to comply with all regulatory safety and environmental requirements.
• Must be able to work independently and as part of a team in a fast-paced warehouse setting.

Responsibilities

• Receiving & Inspection: Safely and accurately receive inbound freight, including LTL, FTL, and parcel shipments.
• Documentation & Verification: Verify all incoming shipments against purchase orders, bills of lading, packing slips, and invoices for accuracy in quantity, product type, and condition.
• Quality & Safety: Conduct initial quality checks on packaging integrity and compliance with safety standards before materials are moved into storage or production queues. Immediately flag and document any damaged, incomplete, or non-conforming shipments.
• System Entry: Accurately record all receiving data into the inventory management system (Finale) in a timely manner.
• Coordination: Communicate proactively with Procurement, Logistics, and Warehouse teams regarding inbound schedules, delays, and discrepancies.
• Put-Away & Staging: Coordinate the efficient staging and put-away of received materials to their designated warehouse locations to support production and fulfillment needs.
• Compliance: Adhere strictly to all company safety protocols, including PPE and handling procedures for materials, especially for chemical storage guidelines.
• Housekeeping: Maintain a clean, organized, and safe receiving dock and staging area through daily housekeeping tasks.
• Continuous Improvement: Actively seek opportunities to streamline the receiving process and reduce lead times.
• Assists with inbound scheduling and quoting
• Assists with Warehouse Organization
• Other duties as assigned
• Shipment Lifecycle & Scheduling: Request and wait on shipment details, verify accuracy, schedule carrier pickups, issue Bills of Lading to suppliers, and update status in Finale.
• Carrier & FTL Execution: Manage detailed coordination via carrier portals/TMS; handle multi-PO shipments as well as heavy and light loads, ensuring full accuracy for BOLs and hazmat documentation.
• Communication & Tracking: Maintain active communication with carriers and suppliers, providing continuous updates to tracking details, system records, and internal team members.
• Forklift & Equipment Operation: Safely operate forklifts and warehouse equipment for offloading, staging, and moving inbound inventory efficiently.

Skills

Freight receiving

Attention to detail

Warehouse operations

Independent & team work

Physical stamina

Tools

Finale Inventory Management System

Google Workspace

Job description

Lab Alley, based in Austin, TX, is actively seeking an Inbound Freight Specialist to ensure inbound shipments are received safely, accurately, and on schedule. You will coordinate with Procurement, Logistics, and Warehouse teams, verify documents, and record data in Finale to support production and fulfillment needs.

The role emphasizes strong attention to detail, safety, and collaboration in a fast-paced warehouse environment.