In-Store Marketing Coordinator

Aquent; Menomonee Falls (WI); Hybrid; USD 25,000 - 33,000; Full time

Job summary

Aquent is hiring an In-Store Marketing Coordinator on a three-month contract to drive in-store marketing programs across retail stores in the region.

The role involves coordinating with internal teams and external vendors, managing artwork uploads, and ensuring materials are accurate and ready for store execution. Hybrid work and occasional store visits are expected.

Qualifications

• Experience coordinating marketing, creative, retail, events, production, or similar projects.
• Strong organizational skills with the ability to manage multiple requests and deadlines.
• Excellent written and verbal communication skills.
• Experience working directly with vendors, clients, customers, or cross-functional partners.
• Comfort working with Excel and maintaining accurate project data.
• Strong attention to detail and quality control.
• Ability to create or update presentations and clearly document project information.
• Customer-service mindset and willingness to investigate and resolve problems.
• Ability to work independently while keeping stakeholders informed.
• Local availability for hybrid work and visits to retail stores as needed.

Responsibilities

• Coordinate in-store marketing projects across multiple internal teams and external vendors.
• Work with vendors to manage artwork uploads, communicate feedback, and follow projects through revisions and completion.
• Create and maintain clear project details, including objectives, messaging, deliverables, specifications, and implementation requirements.
• Review marketing graphics and materials for accuracy at different stages of development.
• Help proof store communications and verify that project and implementation information is correct.
• Manage graphic attributes and other project data using Excel and internal systems.
• Respond to questions and requests submitted by stores through the team’s support ticketing system.
• Support vendor estimates and collection of co‑op information.
• Help create and update presentations and project decks.
• Coordinate with Brand Creative, Merchandising, Store Experience, Category Marketing, and other cross‑functional partners.
• Troubleshoot issues and follow through on questions, corrections, and project needs.

Skills

Project coordination

Organizational skills

Vendor coordination

Communication skills

Excel proficiency

Presentation creation

Detail orientation

Customer service mindset

Independent worker

Hybrid/store visits coordination

Tools

Excel

Job description

Aquent is partnering with a leading national retailer to hire an In-Store Marketing Coordinator for a three-month contract supporting the execution of marketing programs across its retail stores. This is a hands‑on coordination role for someone who enjoys keeping projects organized, working with vendors and cross‑functional teams, managing details, and making sure marketing materials are accurate and ready for stores.

What You’ll Do

• Coordinate in‑store marketing projects across multiple internal teams and external vendors.
• Work with vendors to manage artwork uploads, communicate feedback, and follow projects through revisions and completion.
• Create and maintain clear project details, including objectives, messaging, deliverables, specifications, and implementation requirements.
• Review marketing graphics and materials for accuracy at different stages of development.
• Help proof store communications and verify that project and implementation information is correct.
• Manage graphic attributes and other project data using Excel and internal systems.
• Respond to questions and requests submitted by stores through the team’s support ticketing system.
• Support vendor estimates and collection of co‑op information.
• Help create and update presentations and project decks.
• Coordinate with Brand Creative, Merchandising, Store Experience, Category Marketing, and other cross‑functional partners.
• Troubleshoot issues and follow through on questions, corrections, and project needs.

These responsibilities reflect the combination of project documentation, graphic review, store communication, vendor coordination, ticket support, data management, presentations, and quality checks identified by the team.

What You’ll Bring

• Experience coordinating marketing, creative, retail, events, production, or similar projects.
• Strong organizational skills with the ability to manage multiple requests and deadlines.
• Excellent written and verbal communication skills.
• Experience working directly with vendors, clients, customers, or cross‑functional partners.
• Comfort working with Excel and maintaining accurate project or marketing data.
• Strong attention to detail and quality control.
• Ability to create or update presentations and clearly document project information.
• A customer‑service mindset and willingness to investigate and resolve problems.
• Ability to work independently while keeping stakeholders informed.
• Local availability for hybrid work and visits to retail stores as needed.

Nice to Have

• Retail, shopper, brand, or in‑store marketing experience.
• Experience reviewing creative assets, artwork, signage, or printed marketing materials.
• Experience with ticketing or request‑management systems.
• Exposure to merchandising, store operations, experiential marketing, creative production, or agency environments.
• Experience coordinating projects that involve multiple physical locations.

Why Apply?

Gain hands‑on experience supporting in‑store marketing for a major national retail brand.

Work across marketing, creative, merchandising, vendors, and store teams.

Build experience managing projects that move from concept and artwork through real‑world store execution.

Join a role where organization, communication, and problem‑solving have an immediate impact.

Bring transferable marketing coordination experience without needing years of specialized in‑store marketing expertise.