In-person Fiscal Intermediary Mailing Associate

Tempus Unlimited, Inc.; Stoughton (MA); On-site; USD 37,000 - 49,000; Full time

Job summary

Tempus Unlimited, Inc. in Stoughton, MA seeks an in-person Fiscal Intermediary Mailing Associate to manage payroll mailings and related packaging tasks. This on-site role requires a MA license and daily USPS delivery of packaged jobs, Monday through Friday, 8:30am to 4:30pm.

The position involves handling W2s, FICA refunds, and various correspondence, coordinating with facilities, and ensuring accurate inventory logs. CORI background check completes the eligibility process.

Qualifications

• High School Diploma required.
• MA license required.
• CORI background check as part of eligibility.

Responsibilities

• Prepare mailing trays for packaging.
• Package daily payroll and miscellaneous mailings.
• Year End Packaging – W2s and FICA refunds.
• Deliver packaged jobs to USPS distribution center daily.
• Print forms and maintain inventory logs.
• Coordinate with facilities on FI Payroll deliveries.
• Clean printers and mail equipment weekly.
• Assist with special requests (reissues, verification of employment).
• Scan Income Withholding Orders for CYMA integration.
• Support FI Payroll Manager/Supervisor as needed.

Skills

Professional

Friendly demeanor

Team player

Organizational skills

Attention to detail

Confidentiality

Multi-tasking

Reliable

Education

High School Diploma

Tools

CYMA

Job description

The In-person Fiscal Intermediary Mailing Associate is responsible for the oversight production of payroll and mailings for Fiscal Intermediary. $21.00 an hour

In-person Monday - Friday

In-person office hours are 8:30am to 4:30pm

Driving required

MA license required

Essential Functions

• Prepare mailing trays for packaging
• Package daily payroll
• Prepare and package any miscellaneous mailings
• Year End Packaging – W2s and FICA Refunds
• Daily delivery of any/all packaged jobs to USPS distribution center
• Print miscellaneous forms for other departments
• Keep up to date with inventory log
• Coordinate with facilities any deliveries related to FI Payroll
• Clean Konica and Quadient machines weekly
• Assist in packaging miscellaneous requests (reissues, verification of employment, etc.)
• Scan Income Withholding Orders from various agencies for FI Payroll team to setup in CYMA system
• All other duties assigned by the Fiscal Intermediary Payroll Manager/Supervisor

Competencies

• Professional, friendly & understanding personality
• Ability to work efficiently as a team player as well as individually with minimal direction
• Self-motivation
• Ability to consistently maintain and build positive working relationships
• Willingness to learn new information daily
• Excellent organizational skills
• Ability to multi-task and meet deadlines
• Punctuality and dependability
• Familiarity with office machines, equipment and software
• Ability to respect and maintain confidentiality
• Attention to accuracy and detail
• Strong interpersonal and analytical skills
• Adaptability to process changes and improvements

Required Education

High School Diploma.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Employee will be required to lift cases of paper, boxes of envelopes, completed trays, etc. which could weigh as much as 40 pounds. Travel Daily delivery of any/all packaged jobs to USPS distribution center periodic trips to satellite locations

Work Authorization/Security Clearance

CORI

I-9

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.