In-Person Events Lead for AI Safety Talks

Ai Safety; Berkeley (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Ai Safety is seeking an Events Coordinator to orchestrate talks, workshops, and conferences. You will manage logistics across multiple events, coordinate venues, caterers, AV, and communications, ensuring a seamless attendee experience on tight timelines.

You’ll work with operations and convening teams in a fast-paced, in-person setting based in Berkeley, CA. The role offers hands-on event exposure, opportunities to connect with leading researchers in AI safety, and a clear path for early-career

Qualifications

• Experience planning and running in-person events in fast-paced environments.
• Clear, concise written communication with diverse stakeholders.
• Strong attention to detail across multiple events and timelines.
• Ability to troubleshoot AV equipment and basic tech issues.
• Familiarity with AI safety as a field and why events support research.
• Experience using Slack, Asana, Airtable (preferred).
• Experience finding and coordinating external venues (preferred).

Responsibilities

• Own end-to-end event logistics for talks, workshops, happy hours, retreats, and other convenings
• Manage room reservations, coordinate space across multiple floors and event types, and flag scheduling conflicts or capacity constraints
• Serve as speaker liaison: confirm details, coordinate building access, schedule calendar events, and ensure speakers have what they need
• Coordinate with in-house catering on meals, snacks, and dietary accommodations
• Set up and troubleshoot AV equipment (video conferencing, microphones, livestreaming)
• Send event communications via Slack – announcements, reminders, and follow-ups
• Provide on-site event support, anticipating attendee and speaker needs
• Track attendance, collect post-event feedback, and maintain event records
• Track event budgets and process payments
• Support logistics for high-profile events, including conferences for leading safety researchers
• Identify opportunities for improvement in event workflows

Skills

Event planning

Stakeholder communication

Written communication

Attention to detail

AV troubleshooting

Multi-event coordination

AI safety familiarity

Slack familiarity

Asana familiarity

Airtable familiarity

External venues

Tools

Slack

Asana

Airtable

Job description

Ai Safety is seeking an Events Coordinator to orchestrate talks, workshops, and conferences. You will manage logistics across multiple events, coordinate venues, caterers, AV, and communications, ensuring a seamless attendee experience on tight timelines.

You’ll work with operations and convening teams in a fast-paced, in-person setting based in Berkeley, CA. The role offers hands-on event exposure, opportunities to connect with leading researchers in AI safety, and a clear path for early-career