In-Office Grants & Projects Assistant

University of Minnesota; Minneapolis (MN); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Tuition assistance (Regents)

Comprehensive benefits package

Transit pass or subsidies

Job summary

The University of Minnesota Extension seeks a Project Assistant to support grants and projects within RSDP and CERTs. This in-office, full-time role manages administrative tasks, tracks deliverables, coordinates reporting, and supports funding proposals with partners and program directors.

You will handle document preparation, deadlines, and data systems, ensuring timely progress and successful grant administration across Minnesota offices.

Qualifications

• High School Diploma/GED and four years of closely-related professional experience.
• Experience organizing and tracking complex administrative responsibilities for grants and contracts.
• Exceptional organizational skills, accuracy and attention to detail.
• Advanced proficiency in Google Workspace (Drive, Gmail, Docs, Sheets).
• Proficiency in project management software.
• Excellent verbal and written communication skills.

Responsibilities

• Monitor deliverables and reporting deadlines for multiple active projects.
• Maintain data systems for grants and projects with start/end dates and benchmarks.
• Prepare reports on progress of projects and deliverables.
• Serve as primary contact for project managers seeking updates on grant tasks.
• Prepare documentation for initiation of new projects and contracts with external partners.
• Coordinate and track communication with external partners to streamline administrative steps.
• Maintain up-to-date documents and project-related databases.

Skills

Organizational skills

Project coordination

Communication

Independent work

Education

High School Diploma/GED

Tools

Google Workspace

Monday.com

Job description

The University of Minnesota Extension seeks a Project Assistant to support grants and projects within RSDP and CERTs. This in-office, full-time role manages administrative tasks, tracks deliverables, coordinates reporting, and supports funding proposals with partners and program directors.

You will handle document preparation, deadlines, and data systems, ensuring timely progress and successful grant administration across Minnesota offices.