In-Office Billing & Administrative Specialist

TrustSphere Legal; Washington (District of Columbia); On-site; USD 45,000 - 55,000; Full time

Job summary

TrustSphere Legal PLLC in Washington, DC, is seeking a Billing & Administrative Coordinator for our DC office. This early-career role combines billing, collections, and everyday administrative duties to keep the office running smoothly.

You will invoice clients, monitor balances, and follow up on overdue accounts, while supporting leadership with scheduling, documents, and travel arrangements. This in-office role offers growth into accounting, operations, or office management as the firm expands.

Qualifications

• Highly organized and dependable.
• Detail-oriented with strong numerical sense.
• Professional communication with clients by phone, email, and text when appropriate.
• Willing to learn and take ownership in a growing firm.
• Experience with QuickBooks or similar is a plus.

Responsibilities

• Prepare and send client invoices.
• Monitor outstanding accounts receivable and follow up on unpaid balances.
• Record and apply incoming payments accurately; maintain invoices and payments records.
• Coordinate billing information with attorneys and staff.
• Assist with administrative tasks: scheduling, documents, travel, and office organization.

Skills

Highly organized

Detail-oriented

Client communication

Numbers soent

Ownership mindset

Tools

QuickBooks

Excel

Google Sheets

Google Workspace

Payment processing software

Job description

TrustSphere Legal PLLC in Washington, DC, is seeking a Billing & Administrative Coordinator for our DC office. This early-career role combines billing, collections, and everyday administrative duties to keep the office running smoothly.

You will invoice clients, monitor balances, and follow up on overdue accounts, while supporting leadership with scheduling, documents, and travel arrangements. This in-office role offers growth into accounting, operations, or office management as the firm expands.