IMT Office Manager

Center-For-Urban-Community-Svc; New York (NY); On-site; USD 61,000 - 67,000; Full time

Benefits offered by this job

PTO & holidays

Medical, Vision, and Dental

EAP

403(b) Retirement Plan

Pre-tax benefits

Transit subsidy

Paid Family Leave

Short-Term Disability

Health Savings Account

Life Insurance

Job summary

Center for Urban Community Services (CUCS) in New York, NY seeks an Office Manager for Intensive Mobile Treatment to ensure smooth administrative operations and reliable support for program staff and clients.

You will oversee fiscal operations, vendor management, and client funds, while supervising one Administrative Assistant and coordinating scheduling, medical records, and daily meetings to deliver high-quality client services in a fast-paced environment.

Qualifications

• High School Diploma or equivalent.
• 3 years relevant experience.
• Strong word-processing skills including MS Word.
• Strong spreadsheet/Excel skills; database experience a plus.
• Strong interpersonal and organizational skills, and the ability to multi-task.
• Good written and verbal communications skills.
• Experience working in supportive housing a plus!

Responsibilities

• Oversee the administrative support services for the program.
• Work closely with the Program Director to manage fiscal operations and inventory.
• Handle vendor management and management of program and client funds.
• Supervise the Administrative Assistant and provide guidance to staff.
• Assist with medical records, staff scheduling, and daily meetings.
• Contribute to a person-centered, outcome-oriented program culture and continuity of operations.

Skills

MS Word

Excel

Interpersonal skills

Organizational skills

Multi-tasking

Written and verbal communications

Education

High School Diploma or equivalent

3 years relevant experience

Tools

Database experience

Job description

Description

• Location 1783 Madison Avenue,New York, NY, 10035,United States
• Base Pay $60,793.28 - $67,035.70 / Year
• Job Category office manager, administrative, budget
• Employee Type Non-Exempt
• Required Degree High school
• Manage Others Yes

The Center for Urban Community Services, a national leader in the development of effective housing and service initiative for homeless people, invites applications for an Office Manager position at Intensive Mobile Treatment.

The Office Manager is responsible for the effective operation of all administrative support services at the program. They will work closely with the Program Director to manage fiscal operations, inventory, vendor management, manage program and client funds and other administrative support services. The Office Manager interfaces with other agency departments to support the program's efforts to deliver effective client services.

The Office Manager must possess good knowledge of office procedures and the ability to identify and proactively address operational problems. The Office Manager is expected to exercise initiative and judgment and provide support and guidance to all administrative support staff. The Office Manager supervises one Administrative Assistant.

The Office Manager will assist with the management of medical records, assisting with staff scheduling, participate in daily meetings. Additionally, the Office Manager will conduct other administrative duties including answering and screening phone calls, monitoring office equipment and requesting supplies. The Office Manager will be expected to contribute to a program culture that is person-centered, outcome-oriented, and committed to continuous quality improvement.

The salaries for all positions at the Intensive Mobile Treatment Programs are 5% higher than standard CUCS salaries.

Requirements

• High School Diploma or equivalent
• 3 years relevant experience
• Strong word-processing skills including extensive experience with MS Word
• Strong spreadsheet/Excel skills, database experience a plus
• Strong interpersonal and organizational skills, and the ability to multi-task
• Good written and verbal communications skills
• Experience working in supportive housing a plus!

Summary

Benefits We Offer:

• Annual Time Off Benefits: 17 days of PTO for new hires, 20 days of PTO after 1 yr of service, 27 days of PTO after 5 yrs of service, 10 Sick days, 3 personal days, 12 paid holidays
• Comprehensive medical, vision, and dental plans
• Employee Assistance Program (EAP)
• 403(b) Retirement Plan
• Pre-tax savings plan (including Flexible Spending Accounts and Commuter Benefit Plan)
• Transit Subsidy
• Paid Family Leave; Short-Term Disability insurance
• Health Savings account
• Life insurance

Additional Information

• EEO CUCS is an EEO Employer and Prohibits Discrimination/Harassment of Any Kind.