IMPD - Procurement Specialist

City of Indianapolis; Indianapolis (IN); On-site; USD 62,000 - 78,000; Full time

Benefits offered by this job

Job summary

The City of Indianapolis is seeking a procurement professional to oversee all phases of the procurement process for the Indianapolis Metropolitan Police Department. You will review requisitions and vouchers, liaise with departments and vendors, and manage contract processing and tracking.

This role requires knowledge of public procurement practices, strong MS Word/Excel/Access skills, and the ability to multi-task in a fast-paced environment while maintaining confidentiality.

Qualifications

• Bachelor's Degree in a business related field and one (1) year of related work experience.
• Knowledge of public procurement laws, ordinances, policies and other requirements governing public purchasing preferred.
• Considerable knowledge of approved purchasing methods and market price trends.
• Ability to communicate effectively both orally and in writing and maintain vendor relationships.
• Ability to multi-task in a fast-paced environment and work independently or as part of a team.

Responsibilities

• Reviews fundamental specifications for items being purchased.
• Consults with vendors and corresponds on procurement matters.
• Works with CFO on software/hardware maintenance purchases.
• Controls petty cash and disbursement of funds as needed.
• Acts as liaison between divisions and vendors during contracts.
• Completes contract processing and provides documents for final execution.
• Maintains contract database and files for IMPD and related entities.
• Tracks bid/quote processes and submits purchase vouchers.
• Issues recommendations regarding contracts.
• Participates in Mayor's initiatives (MBE/WBE, local purchases).
• Ensures receipts and invoices are entered/submitted for purchases.

Skills

Procurement laws

MS Word

MS Excel

MS Access

Communication

Multi-tasking

Vendor relations

Analytical skills

Education

Bachelor's degree in business

Tools

MS Word

MS Excel

MS Access

Job description

Overview

Position responsible for conducting all phases of procurement process for the Indianapolis Metropolitan Police Department. Reviews and processes department requisitions and vouchers. Acts as liaison to departments and OCC, works with vendors to resolve procurement issues. Position is also responsible for departmental contract processing and tracking.

Overview

Position responsible for conducting all phases of procurement process for the Indianapolis Metropolitan Police Department. Reviews and processes department requisitions and vouchers. Acts as liaison to departments and OCC, works with vendors to resolve procurement issues. Position is also responsible for departmental contract processing and tracking.

Agency Summary

IMPD serves with courage and compassion, partnering with our community to address crime and create a safer Indianapolis for everyone who lives, works, and visits here.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Reviews fundamental specifications for items being purchased.
• Consults and corresponds with vendors.
• Works with Chief Financial Officer to ensure that maintenance is identified with software and hardware purchases.
• Controls and reconciles petty cash and informant's funds, including disbursement of funds.
• Acts as liaison between divisions and vendors during contract process.
• Completes contract process and provides all required documents to purchasing department for final execution.
• Maintains contract database and files for IMPD, ACC, DHS and PSC.
• Tracks and monitors bid/quote processes.
• Processes procurement purchases and vouchers.
• Submits recommendations to department/agency contacts regarding contracts.
• Participates in Mayor's various initiatives, i.e., MBE/WBE and local purchases.
• Completes purchase transaction, ensuring that receipts are entered for all purchase orders and required invoices are submitted to Accounts Payable.
• Works with Purchasing to process blanket purchase orders.
• Composes written vendor correspondences.
• Attends periodic department/agency meetings and is prepared to provide specific procurement updates.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's Degree in a business related field of study and one (1) year of related work experience. Any combination of education and work experience is acceptable. Knowledge of public procurement laws, ordinances, policies and other requirements governing public purchasing are preferred. Considerable knowledge of approved purchasing methods. Considerable knowledge of supply sources and of market and price trends. Considerable knowledge of accounting practices and procedures as they relate to governmental purchasing. Requires knowledge of Indianapolis Metropolitan Police Department rules, regulations, policies and procedures. Demonstrates a strong command of MS Word, Excel and Access. Demonstrates a high degree of integrity and is trustworthy. Ability to multi-task in a fast-paced environment and can adapt quickly to change. Ability to analyze and evaluate quotes, proposals and contracts. Ability to successfully solve fundamental procurement problems. Ability to obtain and interpret market prices and trends and apply these procurement problems. Ability to effectively communicate both orally and in written form. Ability to maintain effective relationships with department/agency contracts and members of the vendor community. Ability to effectively manage time deadlines. Ability to work well as a team member as well as independently. Must pass pre-employment background investigation and drug test. Strict confidentiality required.

Working Conditions

Work is conducted in a standard office environment.

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

[phone]