Inventory and Asset Specialist

City of Indianapolis; Indianapolis (IN); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Life Insurance

Retirement options

Job summary

Marion County Community Corrections Agency is seeking an Inventory and Asset Specialist to manage all physical assets and maintain a comprehensive SharePoint inventory system. You will collaborate with finance and administration teams to communicate needs and support informed purchasing decisions.

The role requires an Associate degree or equivalent experience, strong organizational skills, and proficiency with MS Office and SharePoint. Office-based position with potential travel as needed.

Qualifications

• Strong organizational and record-keeping skills with attention to detail.
• Ability to use Microsoft Office and SharePoint for reporting and system management.
• Effective communication, both written and oral, and collaboration with internal/external partners.

Responsibilities

• Develop, maintain, and oversee the agency’s asset inventory within SharePoint.
• Track assignment, return, condition, and lifecycle of radios, vehicles, equipment, and tech.
• Conduct scheduled and unscheduled audits for accuracy and compliance.
• Coordinate distribution and collection of equipment for hires, separations, and transfers.
• Monitor asset use for safety and accountability.
• Prepare documentation and statistical reports on inventory.

Skills

Organizational skills

Record-keeping

Communication

MS Office

SharePoint

Education

Associate degree in Business/Public Admin/Logistics

Related work experience

Tools

SharePoint

Microsoft Office Suite

Job description

Agency Summary

The mission of the Marion County Community Corrections Agency is to improve the lives of people in our community. Our role is to provide community supervision, as an alternative to incarceration, using evidence-based practices and comprehensive case management.

Overview

The mission of the Marion County Community Corrections Agency is to improve the lives of people in our community. Our role is to provide community supervision, as an alternative to incarceration, using evidence-based practices and comprehensive case management.

Job Summary

The Inventory and Asset Specialist is responsible for managing and maintaining all physical assets owned by the agency. This includes, but is not limited to, radios, protective gear, vehicles, office supplies, technology, essential assets at Duvall Residential Center (DRC), and related equipment essential to agency operations. The incumbent is responsible for creating, maintaining, and updating a comprehensive inventory system housed on the agency SharePoint site. This position ensures that all agency assets are accurately tracked, assigned, safeguarded, and replaced as needed. The Specialist works closely with the Grants Specialist, Program Manager, Accounting and Finance Specialist, the Supervisor of Accounting, Finance, & Administration, the Manager of Administration, and Finance, and the Chief Financial Officer or designee to communicate inventory needs, identify concerns, and support informed purchasing decisions. The incumbent operates within established policies, procedures, and statutory guidelines, exercising sound judgment when evaluating operational requirements and asset-related risks. Errors in judgment could cause irreparable consequences and lost work hours to the agency. The incumbent has the freedom to use judgment while assisting in asset allocation and maintenance. Incumbent will provide input to the Supervisor of Administration and Finance or designee in agency-wide decision making and will provide coverage or assistance in the absence of members of their team.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Develop, maintain, and oversee the agency’s asset inventory within SharePoint.
• Track the assignment, return, condition, and lifecycle of assets including radios, vehicles, protective equipment, and technology.
• Conduct scheduled and unscheduled audits to ensure accuracy and compliance with agency standards.
• Communicate inventory shortages, damage, or replacement needs to the Accounting & Finance Specialist, Supervisor of Accounting, Finance, & Administration, Manager of Administration and Finance, and/or Chief Financial Officer or designee.
• Coordinate the distribution and collection of equipment for new hires, separations, and internal transfers.
• Monitor asset use to ensure safety, accountability, and adherence to agency policy.
• Collaborate with administrative and operational staff to determine asset needs for program delivery and agency functions.
• Prepare and maintain documentation, statistical reports, and summaries related to inventory.
• Support procurement processes by providing data driven recommendations for asset purchases.
• Maintain confidentiality and integrity in handling sensitive information.
• Perform ongoing quality assurance related to asset tracking and documentation.
• Assist with policy improvements, workflows, and procedures related to asset control.
• Provide user support and training on asset check out procedures and SharePoint inventory tools.
• Maintain effective communication and working relationships with supervisors, managers, vendors, and partner agencies.
• Ensure compliance with legal, safety, and organizational standards.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Associate’s degree in Business Management, Public Administration, Supply Chain/Logistics, or related field; or a combination of education and experience. One (1) year of relevant experience in inventory management, logistics, corrections, public safety, or administrative services. Ability to communicate clearly and effectively, both orally and in writing. Strong organizational and record-keeping skills with close attention to detail. Knowledge of inventory control practices, documentation requirements, and regulatory compliance. Ability to use Microsoft Office Suite and SharePoint for reporting, documentation, and system management. Strong problem-solving skills and the ability to exercise sound judgment. Ability to work collaboratively with employees at all levels and external partners. Emotional intelligence when working with individuals of diverse backgrounds. Must possess a valid drivers license at all times.

Preferred Job Requirements And Qualifications

Bachelor’s degree in Business Management, Public Administration, Supply Chain/Logistics, or related field. Ability to communicate effectively both orally and in writing. Ability to interpret and explain court decisions to clients, others, municipal boards, committees, and managers. Advanced proficiency in Microsoft Office and other data reporting tools. Experience in project management or process improvement. Experience in developing or administering Share-Point or Microsoft based tracking systems.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some travel may be required between several locations.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings Plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

[phone]