Senior Real Estate Coordinator

City of Indianapolis; Indianapolis (IN); Hybrid; USD 70,000 - 95,000; Full time

Job summary

City of Indianapolis seeks a Real Estate and Land Bank Program Manager in the Department of Metropolitan Development. The role focuses on managing the land bank program, property maintenance oversight, and guidance to the compliance team on project agreements.

Responsibilities include stakeholder relations, site visits, emergency coordination, public records requests, and managing real estate software and web pages. A bachelor’s degree and at least two years’ related experience required.

Qualifications

• Bachelor's degree in a relevant field with experience in government or public administration.
• Minimum two years of direct work experience in land or real estate related fields.
• Strong public speaking, writing, and listening skills with attention to detail.

Responsibilities

• Manage land bank program and property maintenance oversight.
• Coordinate with the Principal Program Manager and division administrator.
• Prepare materials and set agendas for land bank review meetings.
• Maintain relationships with stakeholders and vendors for properties.
• Assist with public records requests and real estate web pages.
• Evaluate emergency repairs and prepare cost and timeline estimates.

Skills

Public Administration

Real Estate

Project Management

Public Speaking

Education

Bachelor's degree in Business Management, Construction Management, Public Administration, or related field

2+ years of direct work experience in related field

Tools

GIS

Microsoft Office

Job description

Overview

This position will be focused on managing the City's land bank program, assisting to manage property security and maintenance on key redevelopment sites, and providing guidance to the compliance team on project agreement requirements. This position will offer creative solutions to resolving outstanding compliance issues and real estate concerns. In addition, this position will manage the Real Estate and associated web pages, public information requests, and will be the primary manager of DMD's property management and property listing software suite. This position reports to the Principal Program Manager – Real Estate.

Agency Summary

The purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening all people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, equitable, and beautiful city where people and businesses thrive in an inclusive and innovative community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Work with the Principal Program Manager and the REBR Division Administrator to make recommendations related to process improvement.
• Interpret and implement policy and strategies relative to the acquisition, disposition and maintenance of DMD-owned.
• Develop and maintain positive relationships with stakeholders and vendors for all DMD-owned property for which the Real Estate Section is responsible.
• Prepare materials and set agendas for land bank review committee meetings.
• Maintain a regular and routine presence at critical redevelopment sites and land bank lots (i.e., weekly site visits, meetings with vendors and stakeholders on-site, etc.)
• Answering questions and fulfilling maintenance requests, ensuring that properties are maintained at the highest quality level.
• Serve as one of the department's emergency contacts for the Vacant to Vibrant land bank and other DMD-owned properties; if an emergency arises, may include evenings or weekends.
• Assist with preparation of real estate project agreements, quitclaim deeds, leases, licenses, rights-of-entry, etc.
• Support REBR Division with reviewing and promptly responding to public information requests and similar inquiries.
• Evaluate and make recommendations to the Principal Program Manager of Real Estate for emergency repairs, preventative maintenance along with the preparation of cost and timeline estimates.
• Recommend changes to property pricing, policies and procedures related to Vacant to Vibrant and other DMD-owned properties.
• Manage land bank property management and property listing applications and real estate program web pages.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Minimum Job Requirements and Qualifications

Bachelor's degree in Business Management, Construction Management, Public Administration, or related field from an accredited college or university, with a minimum of two (2) years of direct work experience in a related field. An equivalent combination of education and experience may be substituted. Government experience a plus. Maintain effective working relationships with a full range of city/county colleagues, community stakeholders, and third-party vendors. Excellent public speaking, writing, and listening skills are crucial, as is attention to detail. Ability to perform multiple complex and high-profile tasks simultaneously is required, as is the ability to set priorities and meet deadlines. Must be able to regularly attend meetings and perform work outside of the office, occasionally in challenging physical environments. Valid Indiana operator/driver license is required.

Preferred Job Requirements And Qualifications

Prior work in property or project management strongly preferred. Computer literacy is required; proficiency in GIS and Microsoft Office is strongly preferred.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some work can also be completed remotely. Meetings and site-visits will be required for various DMD initiatives and at DMD-owned properties and public spaces.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month)

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

[phone]