Impactful Conference Planner

University of Wisconsin; Madison (WI); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Generous paid time off

Health/Dental/Vision/Life insurance

Tax-advantaged savings accounts

Wisconsin Retirement System (WRS)

Job summary

The University of Wisconsin is seeking a Conference Coordinator within the Wisconsin Union, UW Conferences & Events, to plan and manage multiple conferences on and off campus. You will coordinate logistics, room diagrams, food and beverage, and audiovisual needs, and create registration sites and conference websites.

The role requires at least one year of event planning experience and strong customer service skills.

Qualifications

• 1 year of event planning and/or event management experience.
• Experience working directly with customers to plan conferences and/or events.
• Experience using computerized scheduling and registration software systems.

Responsibilities

• Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer needs and ensure event compliance with institutional policy.
• Assists with planning and the creation of promotional materials and resources for events
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
• Create and maintain conference websites, registration sites, and abstract submission fees
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Monitors and processes event related transactions and event data and records
• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Develop and track individual conference budgets, including registration fees, fiscal expenditures, billing invoices, and reconciliation

Skills

Attention to detail

Customer service

Event planning

Tools

Scheduling software

Job description

The University of Wisconsin is seeking a Conference Coordinator within the Wisconsin Union, UW Conferences & Events, to plan and manage multiple conferences on and off campus. You will coordinate logistics, room diagrams, food and beverage, and audiovisual needs, and create registration sites and conference websites.

The role requires at least one year of event planning experience and strong customer service skills.