Impactful Administrative Analyst – Science Triangle

Uasys; Little Rock (AR); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Arkansas at Little Rock invites applicants for an Administrative Analyst in the Donaghey College of Science, Technology, Engineering & Mathematics to support the Science Triangle, Shellam Flake Planetarium, UA Little Rock Observatory, and Museum of Natural History.

The role coordinates schedules, events, communications, and outreach, serving as a central contact for students, faculty, partners, and the public.

Qualifications

• Associate degree in business administration, communications, public administration, office administration, or related field; or equivalent experience.
• Demonstrated administrative or executive support experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with standard office software and scheduling systems.
• Ability to manage multiple tasks and deadlines.
• Bachelor’s degree in related field.
• Experience in higher education, public-facing educational organizations, museums, science centers, outreach programs, or nonprofit organizations.
• Experience supporting public events or educational programming.
• Familiarity with university administrative systems.
• Experience with website management, social media, or event coordination.
• Experience using event registration, CRM, or visitor management systems.

Responsibilities

• Provide direct administrative support to the Director of the Science Triangle.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, agendas, and meeting minutes.
• Maintain organized records, files, databases, and operational documents.
• Assist with budget tracking, purchasing requests, reimbursements, and financial documentation.
• Perform other duties as assigned.
• Maintain and coordinate a unified Science Triangle calendar encompassing educational programs, outreach activities, facility reservations, and special events.
• Coordinate event logistics, including facility reservations, registrations, communications, catering, transportation, audiovisual support, and post-event follow-up.
• Support the coordination of public events, workshops, astronomy nights, educational programs, exhibitions, and outreach activities.
• Assist with scheduling facility use for the planetarium, observatory, and related Science Triangle programs.
• Coordinate logistics for visiting speakers, school groups, community partners, and special events.
• Assist with registration and communication activities.
• Serve as a primary point of contact for inquiries from students, faculty, schools, community organizations, and the public.
• Assist with the preparation and distribution of promotional materials, newsletters, announcements, and outreach communications.
• Support website content updates and coordinate with university marketing personnel regarding social media and promotional activities.
• Provide professional customer service to visitors and stakeholders.
• Assist with visitor reception, guest services, and public-facing operations associated with Science Triangle facilities and programs.
• Maintain office supplies, scheduling systems, and operational workflows.
• Assist in coordinating student workers, volunteers, and temporary staff schedules.
• Ensure proper handling of confidential information and university records.
• Support compliance with university administrative procedures and policies.
• Facilitate communication among university departments, outreach personnel, faculty, and external partners.
• Assist with grant administration, documentation, reporting, and recordkeeping activities associated with Science Triangle projects and programs.
• Support strategic initiatives and special projects led by the Director.
• Participate in planning meetings and operational coordination activities.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Education

Associate degree in business administration or related field

Bachelor’s degree in related field

Tools

Scheduling systems

Digital communication tools

Website management

Social media

Event coordination tools

Job description

The University of Arkansas at Little Rock invites applicants for an Administrative Analyst in the Donaghey College of Science, Technology, Engineering & Mathematics to support the Science Triangle, Shellam Flake Planetarium, UA Little Rock Observatory, and Museum of Natural History.

The role coordinates schedules, events, communications, and outreach, serving as a central contact for students, faculty, partners, and the public.