Immigration Specialist

WellNow Urgent Care; United States; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid/Remote work arrangements

Job summary

The Aspen Group, Inc. is seeking an Immigration Specialist to own the organization’s immigration programs and drive strategy in collaboration with legal, HR, and business stakeholders.

The role demands independent operation, discretion on sensitive matters, and delivering a thoughtful experience for employees navigating immigration processes across multiple brands, including WellNow Urgent Care.

Qualifications

• Bachelor's degree or equivalent experience in HR, business, law, or related field.
• 2–5 years of experience in business immigration or HR with immigration exposure.
• Experience end-to-end with immigration petitions and drafting petitions as needed.
• Ability to work autonomously, handle confidential information, and exercise sound judgment.

Responsibilities

• Analyze documentation for eligibility and determine next steps for current and prospective employees.
• Monitor changes in work status and manage potential gaps.
• Develop immigration strategies and present practical solutions to stakeholders.
• Translate regulatory shifts into guidance for leadership and cross-functional partners.
• Coordinate employment-based immigration cases and engage outside counsel when needed.
• Own case status, deadlines, and documentation across immigration matters.

Skills

Autonomy

Attention to detail

Communication

Team player

Education

Bachelor’s degree in HR/Business/Law or related field

Tools

HRIS/HR software

Job description

The Aspen Group, Inc. (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S., supporting20,000 healthcare professionals and team members at more than 1,400 health and wellness offices across 46 states in three distinct categories: Dental care, urgent care, veterinarian, and medical aesthetics. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of Five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Lovet Pet Care, and Chapter Aesthetic Studio. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.

We are currently looking for an Immigration Specialist to join our team and take ownership of our organization’s immigration programs and processes. This role requires strong critical thinking and sound judgment to navigate complex, nuanced cases — partnering closely with legal counsel, HR, and business stakeholders to shape immigration strategy and guide decision-making. The ideal candidate is someone who can operate independently, exercise discretion on matters of significance, and provide a thoughtful, informed experience for employees and partners navigating these processes.

Responsibilities

• Analyze documentation for current and prospective employees to assess eligibility, evaluate complex or unclear cases, and determine appropriate next steps
• Stay attuned to changes in employees’ work status over time, helping anticipate and manage potential gaps
• Evaluate individual case facts and business priorities to develop and propose immigration strategies and practical solutions to stakeholders
• Analyze current immigration trends and regulatory shifts, translating potential impacts into clear guidance for stakeholders
• Assess and coordinate employment-based immigration cases, exercising judgment on when to engage outside counsel or internal stakeholders
• Own case status, deadlines, and documentation across various immigration matters, identifying risk areas and proactively resolving issues before they escalated
• Serve as a resource for employees and stakeholders navigating immigration-related questions, applying sound judgment to guide them through nuanced situations
• Draft and review immigration-related documentation and correspondence, ensuring accuracy and alignment with case strategy
• Maintain and interpret records related to employment eligibility and immigration cases to support informed decision-making
• Conduct periodic reviews of immigration documentation, identifying patterns or gaps and recommending corrective action
• Prepare analysis and materials for internal reviews or audits, helping surface findings that inform broader compliance strategy
• Partner with outside immigration counsel to shape case strategy, filings, and follow-ups
• Advise employees, managers, and practice owners on immigration matters, weighing individual circumstances against organizational policy
• Develop and refine templates and processes for common immigration-related communications
• Guide onboarding-related immigration needs for new hires, anticipating potential complications
• Collaborate cross-functionally with HR, legal, IT, and operations, contributing immigration expertise to broader business decisions
• Lead or contribute to special projects related to immigration programs as they arise

Requirements

• Bachelor’s degree in HR, Business Administration, Law, or a related field, or equivalent experience
• 2–5 years of experience in business immigration and its related compliance practices, or HR experience supporting in that area
• Experience working on immigration petitions end-to-end, including drafting full petitions as needed
• Experience independently owning complex cases from start to finish, exercising sound judgment along the way — this role requires someone who can operate effectively with a high degree of autonomy
• Comfortable identifying trends and gaps in documentation or records, and translating findings into clear recommendations for leadership and cross-functional partners
• Strong attention to detail and organizational skills
• Comfortable handling sensitive and confidential information
• A good team player who builds solid working relationships and is happy to pitch in and collaborate when needed
• Clear communicator who works well across teams and with external partners
• Proficiency with common office software; familiarity with HR systems is a plus

*This position offers a hybrid or remote work arrangement based on your location. Candidates residing within 35 miles of our Chicago, IL (Fulton Market) office or within 45 miles of our East Syracuse, NY office are expected to work on-site. Candidates living outside of these areas are eligible for full remote work.

• A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match

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