Immigration Programs Administrative Assistant

The Immigration Institute of the Bay Area; Napa (CA); On-site; USD 49,000 - 58,000; Full time

Benefits offered by this job

403(b) retirement plan

Health, dental, life, vision

Paid time off & holidays

Job summary

The Immigration Institute of the Bay Area in Napa is seeking an Administrative Assistant to provide essential support for our North Bay immigration legal program. You will help ensure smooth office operations, assist attorneys and staff, and support client communications in a busy nonprofit environment.

This full-time, non-exempt role requires bilingual English/Spanish, strong organization, and proficiency with Windows and MS Excel.

Qualifications

• Minimum 1 year of administrative experience.
• Fluent in English and Spanish.
• Proficient with Windows/PC and MS Excel.
• Experience interacting with clients in a professional manner.

Responsibilities

• Office tasks: copying, filing, mailing, scanning, fee collection.
• Answer calls, reception, client communications in person/phone/mail.
• Participate in group processing workshops.
• Data entry, mail, appointment scheduling.
• Manage office operations, IT, vendors, supplies and website content.
• Coordinate translations between staff and translators.

Skills

Fluent English

Fluent Spanish

Attention to detail

Microsoft Excel

Windows/PC proficiency

Client communication

Compassion for immigrant community

Learning immigration software

Education

Minimum 1 year administrative experience

Tools

Immigration law software

Job description

The Immigration Institute of the Bay Area in Napa is seeking an Administrative Assistant to provide essential support for our North Bay immigration legal program. You will help ensure smooth office operations, assist attorneys and staff, and support client communications in a busy nonprofit environment.

This full-time, non-exempt role requires bilingual English/Spanish, strong organization, and proficiency with Windows and MS Excel.