Immigration Paralegal – Case Prep & Filings

Law Office of RSB Ltd; Warrenville (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

Law Office of RSB Ltd is seeking an Immigration Paralegal to manage humanitarian and family-based matters from intake to post-filing follow-up. The role requires exceptional organization, proactive client communication, and strict adherence to SOPs.

The paralegal will prepare filings, manage digital records, and liaise with clients, government agencies, medical professionals, and internal teams. Responsibilities include case preparation, client communication, document management, and

Qualifications

• Minimum 5 years of immigration legal experience.
• Paralegal certificate or equivalent immigration law experience.
• Strong written and verbal communication skills in English and Spanish.
• Excellent organizational and time-management skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Experience with humanitarian and/or family-based cases.
• Experience with U Visa, VAWA, T Visa, or Adjustment of Status cases.
• Experience with FOIA requests and consular processing.

Responsibilities

• Prepare and draft immigration forms and supporting applications.
• Organize and compile digital evidence, declarations, affidavits, and supporting documentation.
• Draft detailed client declarations and affidavits consistent with case strategy and in compliance with office standards.
• Review takeover filings and newly assigned cases to assess completeness and next steps.
• Review takeover cases for deficiencies and forward recommendations to the attorney for review.
• Prepare case packets for attorney review and incorporate feedback.
• Submit FOIA requests and follow up on police and government records requests.
• Coordinate with psychologists and other third parties to advise of relevant issues and secure evaluations.
• Review psychological evaluations for consistency with eligibility requirements.
• Perform final quality control review of all filings for accuracy, completeness, grammar, and formatting.
• Serve as the primary point of contact for assigned clients.
• Ensure initial client communication within 24 hours and respond within 48 hours.
• Maintain monthly and quarterly client communications.
• Set document delivery schedules and ensure documents are delivered or escalated when needed.
• Assist clients navigating technology and agency case platforms.
• Update internal logs, trackers, and calendars with new documents and actions.

Skills

Bilingual English/Spanish

Education

Paralegal certificate or immigration law experience

Tools

Google Workspace

Case management software

Job description

Law Office of RSB Ltd is seeking an Immigration Paralegal to manage humanitarian and family-based matters from intake to post-filing follow-up. The role requires exceptional organization, proactive client communication, and strict adherence to SOPs.

The paralegal will prepare filings, manage digital records, and liaise with clients, government agencies, medical professionals, and internal teams. Responsibilities include case preparation, client communication, document management, and