Immigration Intake and Data Specialist

Ogletree Deakins; Austin (TX); Remote; USD 48,000 - 76,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

a 401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

affordable Health and Life Insurance

Health Savings Account /Flexible Spend

Tuition Reimbursement

an Employee Assistance Program

Job summary

Ogletree Deakins seeks an Immigration Intake and Data Specialist to support intake for new and existing immigration cases. You will enter data, initiate case files, and assist with basic client communication while learning firm systems.

This role is eligible to be fully remote and requires residency in a state with an Ogletree Deakins office. A detail-oriented, process-driven candidate will thrive under supervision.

Qualifications

• High school diploma or equivalent required.
• 0–1 year of administrative, legal, or immigration-related experience.
• Basic proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong attention to detail and organizational skills.

Responsibilities

• Monitor intake inbox and log new initiation requests into case management systems.
• Send standard questionnaires to clients, visa beneficiaries, and managers.
• Create and organize case files, including billing numbers, barcodes, and scanned docs.
• Maintain accurate draft case records and status updates.
• Assemble case files and route to attorneys for initial review.
• Respond to routine client inquiries using templates and scripts.
• Request educational evaluations and supporting documents as directed.
• Ensure data accuracy and completeness in all systems.
• Follow established intake workflows and timelines.
• Maintain hot dates calendar.
• Other duties as assigned.

Skills

Admin support

Attention to detail

Microsoft Office

Communication skills

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Job description

Position Summary

The Immigration Intake and Data Specialist supports the intake process for new and existing immigration cases. This role is responsible for accurately entering data, initiating case files, and assisting with basic client communication while learning firm systems and workflows. The position operates under close supervision and follows established processes. This job is eligible to be fully remote.

This position may be remote, but the successful candidate must reside in a state where we have a physical office.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions

These are the essential functions of the position. Successful job applicants will be able to perform these essential functions with or without requested reasonable accommodations:

• Monitor intake inbox and log new initiation requests into case management systems (e.g., VisaTrax/Zoom)
• Send standard questionnaires to clients, visa beneficiaries, and managers
• Create and organize case files, including billing numbers, barcodes, and scanned documentation
• Maintain accurate draft case records and status updates
• Assemble case files and route to attorneys for initial review
• Respond to routine client inquiries using templates and scripts
• Request educational evaluations and supporting documents as directed
• Ensure data accuracy and completeness in all systems
• Follow established intake workflows and timelines
• Maintain hot dates calendar
• Other duties as assigned

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 0–1 year of administrative, legal, or immigration-related experience
• Basic proficiency in Microsoft Office (Outlook, Word, Excel)
• Strong attention to detail and organizational skills
• Ability to follow structured processes and instructions

Wage Transparency

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $54,400 and $70,400. In accordance with New York State’s Wage Transparency Law, the expected salary range for this New York State position is between $48,732 and $77,000. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $50,660 and $77,000. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $57,205 and $74,030. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $57,205 and $74,030.In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $50,660 and $65,560. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $57,205 and $74,030.In accordance with Massachusetts Frances Perkins Workplace Equity Act, the expected salary range for this Massachusetts position is between $59,500 and $77,000.In accordance with Minnesota Pay Transparency Law, the expected salary range for this Minnesota position is between $50,660 and $65,560.In accordance with New Jersey Senate Bill 2310, the expected salary range for this New Jersey position is between $59,500 and $77,000. In accordance with applicable laws and regulations, as of the date of this posting, a good faith estimate of the current scale range for this position in Ohio is $48,732 and $63,065 annually. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below. The application deadline for this position is December 31, 2026.

Benefits

• Paid Time Off
• Paid Sick Leave
• a 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• an Employee Assistance Program.

Firm Overview

Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services to employers seeking temporary business visas and permanent residence for foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients.

We are fully committed to the importance of diversity within the legal professionand all workplace environments, and strongly encourage diverse candidates to consider the firm.

Equal Opportunity Employer.