Immigration Data Coordinator (Hybrid) - Provost Office - Visa Compliance

Washington University in St. Louis; St. Louis (MO); On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

Tuition benefits

Job summary

Washington University in St. Louis is seeking a Workforce Immigration Coordinator to manage Workday records for foreign nationals, ensuring accuracy and compliance across HR, payroll, and immigration processes.

The role requires collaboration with I-9 teams, FNIS, and university departments to maintain data integrity and reportable records, while aligning with university policies and governance standards.

Qualifications

• Associate degree or combination of education and experience may substitute for minimum education.
• Experience with Workday, SEVIS, FNIS or other immigration, HR, payroll, or data management systems.

Responsibilities

• Manage Workday processes for foreign nationals and lead immigration procedures.
• Create and maintain foreign national records ensuring data integrity.
• Review wage and compensation related to immigration to ensure compliance with specialty occupation requirements.

Skills

Workday

Data management

Communication

Attention to detail

Education

Associate degree

Tools

SEVIS

FNIS

I-9

Job description

Position Summary

Supports the hiring and onboarding of all foreign nationals employed by WashU by maintaining accurate employee records in Workday, coordinating with foreign nationals and WashU departments, and ensuring immigration related data is complete, consistent, and reportable. Additionally, the role supports FNIS, ITIN applications, Workday related immigration inquiries, and data reconciliation between Workday and I-9 records. By leveraging Workday to administer record changes, troubleshoot issues, and evaluate data, the Coordinator ensures all actions align with university policies, data governance standards, institutional compliance and operational efficiency.

Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Position Summary

Supports the hiring and onboarding of all foreign nationals employed by WashU by maintaining accurate employee records in Workday, coordinating with foreign nationals and WashU departments, and ensuring immigration related data is complete, consistent, and reportable. Additionally, the role supports FNIS, ITIN applications, Workday related immigration inquiries, and data reconciliation between Workday and I-9 records. By leveraging Workday to administer record changes, troubleshoot issues, and evaluate data, the Coordinator ensures all actions align with university policies, data governance standards, institutional compliance and operational efficiency.

Job Description

Primary Duties & Responsibilities

Data Management

• Manage Workday processes for foreign nationals. Lead and coordinate Workday immigration procedures for all foreign nationals, including individuals sponsored by WashU and those who do not require institutional sponsorship.
• Maintain data integrity. Create and maintain foreign national records in Workday. Create, process, update, maintain and approve accurate Workday records for foreign nationals, ensuring information is complete, current, and consistent with university procedures.
• Review wage and compensation as related to immigration. Monitor and review Workday data for all foreign national employees, including both university sponsored individuals and those with independent work authorization. Verify that position pay aligns with "specialty occupation" requirements for sponsored visa holders (e.g., H-1B, TN, O-1).
• Resolve record discrepancies. Monitor record completion and proactively follow up with foreign national students, scholars, employees, and departments to resolve missing information, required corrections, missing information, or other data issues.

Customer Service

• Serve as subject matter expert. Act as a university resource for Workday immigration data matters, providing timely, accurate and professional responses to email and phone inquiries from international students, scholars, and employees.
• Facilitate Cross-Functional Collaboration. Partner with University departments including but not limited to the I-9 team, payroll to streamline processes, resolve complex inquiries to ensure consistent reporting.

Working Conditions: Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.

Equipment

• Office equipment.

Education:

Required Qualifications

Associate degree or combination of education and experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications:

More About This Job

• Experience with Workday, SEVIS, FNIS or other immigration, HR, payroll, or data management systems.
• Must be able to be a designated school official (DSO) and alternate responsible officer (ARO) (requires US citizenship or lawful permanent residence in the US).

Education:

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Analytical Thinking, Confidential Data Handling, Deadline Management, Detail-Oriented, High Accuracy, High Reliability, Interpersonal Communication, Microsoft Excel, Microsoft Word, Oral Communications, Organizing, Resilience Under Pressure, Service Oriented, Teamwork, Working Independently, Workplace Productivity, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.