Immigration Data Coordinator (Hybrid) - Provost Office - Visa Compliance

Washington University; St. Louis (MO); On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Transit benefits

Retirement plan (403(b))

Wellness program

Tuition assistance for employees

Job summary

Washington University in St. Louis is seeking a dedicated coordinator to support foreign nationals’ hiring and onboarding. You will manage Workday immigration records, ensure data integrity, and coordinate with multiple university departments to support compliance and efficient processing.

The role requires 3 years of relevant experience, knowledge of Workday, SEVIS, FNIS, and the ability to serve as a DSO/ARO. A strong attention to detail and collaborative mindset are essential.

Qualifications

• Associate degree or combination of education and experience may substitute for minimum education.
• 3 Years relevant experience in immigration/data management or related field.
• Experience with Workday, SEVIS, FNIS or other immigration, HR, payroll, or data management systems.
• Must be able to be a designated school official (DSO) and alternate responsible officer (ARO) (requires US citizenship or lawful permanent residence in the US).

Responsibilities

• Data Management: Manage Workday processes for foreign nationals and lead immigration procedures.
• Maintain data integrity and foreign national records in Workday.
• Review wage/compensation related to immigration to ensure alignment with specialty occupations.

Skills

Analytical Thinking

Confidential Data Handling

Deadline Management

Detail-Oriented

High Accuracy

Interpersonal Communication

Microsoft Excel

Microsoft Word

Teamwork

Written & Oral Communication

Education

Associate degree

Job description

LocationST. LOUIS, MO 63130Scheduled Hours37.5Position SummarySupports the hiring and onboarding of all foreign nationals employed by WashU by maintaining accurate employee records in Workday, coordinating with foreign nationals and WashU departments, and ensuring immigration related data is complete, consistent, and reportable. Additionally, the role supports FNIS, ITIN applications, Workday related immigration inquiries, and data reconciliation between Workday and I-9 records. By leveraging Workday to administer record changes, troubleshoot issues, and evaluate data, the Coordinator ensures all actions align with university policies, data governance standards, institutional compliance and operational efficiency.Job DescriptionPrimary Duties & Responsibilities:Data Management:Manage Workday processes for foreign nationals. Lead and coordinate Workday immigration procedures for all foreign nationals, including individuals sponsored by WashU and those who do not require institutional sponsorship.Maintain data integrity. Create and maintain foreign national records in Workday. Create, process, update, maintain and approve accurate Workday records for foreign nationals, ensuring information is complete, current, and consistent with university procedures.Review wage and compensation as related to immigration. Monitor and review Workday data for all foreign national employees, including both university sponsored individuals and those with independent work authorization. Verify that position pay aligns with "specialty occupation" requirements for sponsored visa holders (e.g., H-1B, TN, O-1).Resolve record discrepancies. Monitor record completion and proactively follow up with foreign national students, scholars, employees, and departments to resolve missing information, required corrections, missing information, or other data issues.Customer Service:Serve as subject matter expert. Act as a university resource for Workday immigration data matters, providing timely, accurate and professional responses to email and phone inquiries from international students, scholars, and employees.Facilitate Cross-Functional Collaboration. Partner with University departments including but not limited to the I-9 team, payroll to streamline processes, resolve complex inquiries to ensure consistent reporting.Working Conditions:Job Location/Working Conditions:Normal office environment.Physical Effort:Typically sitting at a desk or table.Equipment:Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:Associate degree or combination of education and experience may substitute for minimum education.Certifications /Professional Licenses :No specific certification/professional license is required for this position.Work Experience:Relevant Experience (3 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobPreferred Qualifications:Experience with Workday, SEVIS, FNIS or other immigration, HR, payroll, or data management systems.Must be able to be a designated school official (DSO) and alternate responsible officer (ARO) (requires US citizenship or lawful permanent residence in the US).Preferred QualificationsEducation:No additional education unless stated elsewhere in the job posting.Certifications /Professional Licenses :No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Analytical Thinking, Confidential Data Handling, Deadline Management, Detail-Oriented, High Accuracy, High Reliability, Interpersonal Communication, Microsoft Excel, Microsoft Word, Oral Communications, Organizing, Resilience Under Pressure, Service Oriented, Teamwork, Working Independently, Workplace Productivity, Written CommunicationGradeG10Salary Range$49,700.00 - $82,100.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ .AccommodationIf you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.