Imaging Support Specialist - NBHP (Full Time, Day)

RiseMe; Fairfield (CA); On-site; USD 57,000 - 69,000; Full time

Job summary

NorthBay Health Imaging Support Specialist manages billing documentation, authorizations, and patient intake for imaging exams. You will verify insurance details and schedule multiple modalities, ensuring timely care and accurate data entry in the patient information system.

Role requires HIPAA knowledge, excellent customer service, and ability to handle subpoenas and medical records requests. Inpatient transports may be required in this role.

Qualifications

• Education: High school graduate or equivalent preferred.
• Licensure: Current BLS Certification required.
• Experience: General clerical, 1+ year in a medical office setting, preferably radiology, with HIPAA knowledge.

Responsibilities

• Obtain billing documentation and authorizations for all imaging exams.
• Interview patient or representative to collect accurate demographics and insurance information.
• Verify and document eligibility and benefits for payor.
• Schedule exams for multiple diagnostic modalities.
• Input patient demographics into the facility information system.
• Answer multi-line switchboard and route calls accordingly.
• Input updates/changes to daily/weekly schedule and patient record.
• Prepare and process subpoenas and medical records requests.
• Process incoming exam reports and prepare items for mailing/faxing.
• Collect patient co-pays and/or account payments.
• Maintain HIPAA compliance and privacy protections.
• For inpatient role, patient transports may be required.

Skills

Customer service

Payer knowledge

Medical terminology

Typing 35 wpm

Data entry

Math skills

Education

High school diploma or equivalent

Job description

At NorthBay Health, the Imaging Support Specialist obtains billing documentation and authorizations for all patient imaging exams done in the clinic. Interviews the patient or his/her representative to secure accurate demographic and insurance information ensuring the patient’s care is not delayed.Verifies and documents eligibility and benefits for patient’s specific payor.Schedules exams for multiple diagnostic modalities. Organizes and distributes paper flow among facility staff. Inputs all patient demographics into facility information system. Answer multi-line switchboard and route calls accordingly. Inputs updates and/or changes to daily/weekly schedule and patient record. Prepares and processes all court ordered subpoenas and medical records requests. Processes incoming exam reports and prepares items for mailing/faxing. Collects patient co-pays and/or account payments. Maintains knowledge of HIPAA laws/forms and ensures front desk is compliant at all times. Processes all patient requests for viewing/amending PHI, accounting of disclosures, special privacy protections, confidential channel communication and complaints.Exhibits excellent customer service to patients, families and other staff. For the inpatient role, patient transports are required.

Qualifications

Education:

• High school graduate or equivalent preferred.

Licensure:

• Current AHA or equivalent healthcare provider BLS Certification required.

Experience:

• General clerical, one or more years of clerical experience in a medical office setting preferably radiology and knowledge of HIPAA laws and guidelines.

Skills:

• Exquisite customer service skills, comprehensive knowledge of payer and managed care requirements, advanced medical terminology, minimum of 35-wpm typing, computer data entry and math skills.

Compensation: $27.44 to $33.37 per hour based on years of experience doing the duties of the role.

Interpersonal Skills and Values

Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.