Imaging Services Administrative Support Coordinator

FirstHealth of the Carolinas; Pinehurst (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Free gym membership

Educational assistance (FirstU)

PerkSpot discounts

Employer retirement match

Job summary

FirstHealth of the Carolinas is seeking a detail-oriented Imaging Services Administrative Support Coordinator to join our Imaging Services team. This role provides essential administrative support to the Imaging Services leadership and radiology staff in a fast-paced healthcare environment.

The ideal candidate will have an associate degree, strong MS Office skills, and the ability to multitask with discretion.

Qualifications

• Strong writing, editing, and communication skills.
• Excellent time management and organizational abilities.
• Ability to multitask and prioritize in a fast-paced, sometimes chaotic environment.
• High level of discretion with confidential information.
• Ability to work independently and anticipate needs.

Responsibilities

• Help coordinate onboarding activities for new staff and providers, including scheduling and documentation.
• Support Imaging Services leadership by organizing meetings, preparing agendas, taking minutes, and tracking follow-up tasks.
• Maintain personnel files and process payroll documents.
• Develop and edit presentations and communications using MS Office tools.
• Manage confidential data with discretion and accuracy.
• Set up multimedia equipment for meetings and presentations.
• Ensure timely dissemination of information and updates to the leadership team and others.
• Assist in planning and executing special events.
• Serve as a liaison between Imaging Services and internal departments (HR, Risk Management, etc.).
• Orient new staff on administrative processes and office equipment.
• Maintain organized electronic and physical filing systems.

Skills

Strong writing, editing, and comms

Time management

Multitasking

Discretion with confidential info

Independent work

Education

Associate degree in business

On-the-job training approved by hospital

Tools

MS Office Suite

Job description

Overview

FirstHealth of the Carolinas is a nationally recognized health care system located in central North Carolina. Comprised of four hospitals with more than 600 beds, the system also offers leading-edge heart care in the Reid Heart Center, the area’s only dedicated heart and vascular center. Our growing health system has more than 6,200 employees serving in more than 75 locations throughout a 15-county service area. In addition, FirstHealth has received numerous accolades for its patient care and outcomes, including recognitions from Healthgrades, U.S. News & World Report, and Becker's Healthcare.

Employee Benefits

At FirstHealth of the Carolinas, we believe in supporting our employees' professional growth and personal well-being. That is why we offer a comprehensive benefit package that is designed to help you thrive. Enjoy a free gym-membership to one of our 7 FirstHealth Fitness Centers to stay active and prioritize your health, take advantage of our educational assistance programs through FirstU to pursue academic or professional development goals. You'll also benefit from exclusive employee discounts through PerkSpot, saving you money on quality offerings. Additionally, we're committed to your future with a competitive retirement savings plan, including an employer match to help you build financial security. These are just a few examples of how our leading-edge employee benefits align with our mission to put your career first. Join FirstHealth of the Carolinas and help us in our mission to become the best place to work in healthcare!

FirstHealth of the Carolinas is seeking a detail-oriented and highly organized Imaging Services Administrative Support Coordinator to join our Imaging Services team. This role provides essential administrative support to the Imaging Services leadership and radiology staff. The ideal candidate will thrive in a fast-paced healthcare environment and demonstrate strong multitasking, communication, and organizational skills.

Responsibilities

• Help coordinate onboarding activities for new staff and providers, including scheduling and documentation.
• Support Imaging Services leadership by organizing meetings, preparing agendas, taking minutes, and tracking follow-up tasks.
• Maintain personnel files and process payroll documents.
• Develop and edit presentations and communications using MS Office tools.
• Manage confidential data with discretion and accuracy.
• Set up multimedia equipment for meetings and presentations.
• Ensure timely dissemination of information and updates to the leadership team and others.
• Assist in planning and executing special events.
• Serve as a liaison between Imaging Services and internal departments (HR, Risk Management, etc.).
• Orient new staff on administrative processes and office equipment.
• Maintain organized electronic and physical filing systems.

Qualifications

Education & Training:

• Associate degree in business preferred.
  • Must have supplemental formal training and/or on-the-job training approved by hospital.
  • Knowledge of medical terminology
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook.

Experience:

• Minimum of 3 years as an Administrative Assistant.

Software Proficiency:

• Required: MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Skills:

• Strong writing, editing, and communication skills.
• Excellent time management and organizational abilities.
• Ability to multitask and prioritize in a fast-paced, sometimes chaotic environment.
• High level of discretion with confidential information.
• Ability to work independently and anticipate needs.

Working Conditions & Physical Requirements

• Primarily office-based with occasional travel to other FirstHealth or community locations.
• Requires sitting, standing, walking, and occasional lifting.
• Must be able to operate office equipment and communicate clearly.
• Fast-paced and potentially stressful environment with multiple concurrent demands.