IMAGING DEPUTY CLERK

Franklin County Municipal Clerk of Courts; Columbus (OH); On-site; USD 30,000 - 42,000; Full time

Job summary

Franklin County Municipal Clerk of Courts is seeking an Imaging Clerk to support the accurate processing of court records and provide information about bail, fines, and costs. The role involves handling, organizing, and imaging case files using CourtView and OnBase, with attention to detail to preserve the permanent record.

The position requires lifting 25–50 lbs, working in a team, and performing daily scanning and shredding tasks in a full-time, in-person environment at the Columbus location.

Qualifications

• Familiarity with high speed scanners and filing processes.
• Knowledge of court record handling and imaging workflows.
• Attention to detail in identifying case numbers and uploading records.

Responsibilities

• Coordinate movement of closed case files to storage with management.
• Ensure file security for imaging process and removal from file rooms.
• Prepare case files for scanning; remove paper clips and staples.

Skills

Scanning equipment operation

CourtView

OnBase imaging software

Data entry

Education

High school diploma or equivalent

Tools

CourtView

OnBase

Job description

Imaging Clerk

Job description

General Description

Under the direction of the Director & Deputy director of the Internal Audit and Control division; this deputy clerk is responsible for the accurate and timely processing of all court records that are filed with the Criminal/Traffic & Civil Division. This Deputy Clerk will provide information to the public, law enforcement personnel, attorneys, and all court personnel, concerning court records, bail information, fine schedule amounts, and fine and cost information. In addition, is responsible for organizing and filing various court records. This Deputy Clerk is responsible for accurate and timely initiation and modification of criminal and traffic cases on CourtView.

Core Responsibilities

• Works closely with management in several division to coordinate the movement of closed case files from the division to storage
• security for all files removed from the division file room is the responsibility of the Imaging group
• Case files are prepared for scanning; paper clips, staples are removed by the Imaging clerk
• Case number identification is created using OnBase and Courtview case management systems and application
• use of high speed scanning equipment, all paperwork in each case file is scanned to the corresponding case docket in the Courtview case management system
• Paperwork in case files is disposed in recycle containers and are ready for shredding
• All recycle bins are emptied once a week and imaging clerks are responsible for the movement of bins to the loading dock where the recycling truck is located
• Quality and accuracy are essential because Imaging Clerks create the permanent record of items contained within the case file

Additional Requirements

• Ability to lift 25-50 lbs, move boxes filled with case files
• Require use of high speed scanning equipment must also learn to clean and maintain scanners
• Some computer experience necessary. Court-view case management system, & OnBase imaging software are used daily
• Good attendance and punctuality are a requirement
• Each Tuesday is shredding day, bin pickup, staff must report to work by 6:45 am.
• Must be able to transfer full bins within floors and to meet the shredding truck for bin pickup

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Education:

• High school or equivalent (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person