IDP Compliance Services Coordinator

The Chronicle Of Higher Education, Inc.; Wichita (KS); On-site; USD 60,000 - 90,000; Full time

Job summary

The Chronicle of Higher Education, Inc. in Wichita, KS is seeking a Compliance Services Coordinator to support university research compliance operations, managing administrative, operational, and data workflows to align with federal, state, and institutional requirements.

You will coordinate compliance board activities, maintain regulatory records, assist with COI/COC and misconduct processes, and serve as a primary resource for researchers navigating protocol and compliance needs.

Qualifications

• High school diploma or equivalent with extensive research compliance experience.
• Knowledge of federal research compliance frameworks (OHRP, FDA, HIPAA) and grant processes.
• Strong organization, data management, and attention to detail; communicates clearly with diverse stakeholders.

Responsibilities

• Manages the operational, administrative, and data workflows to align with local, state, and federal research requirements.
• Coordinates institutional research compliance board activities: agendas, minutes, and protocol approval tracking.
• Maintains audit-ready records and data integrity for regulatory reporting and audits.
• Serves as primary contact for researchers on compliance requirements, protocol submissions, and issue resolution.
• Assists with COI/CCO reviews and management of misconduct cases.

Skills

Regulatory compliance

Data management

Auditing

COI/COC knowledge

Communication

Microsoft 365

Education

High school diploma

Tools

Microsoft 365

Windows

Job description

Department: Industry & Defense Compliance Office

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically, Monday - Friday 8:00 am - 5:00 pm; work is performed on-site and in person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Job Details

The Compliance Services Coordinator supports the university’s research compliance operations by managing administrative, operational, and data workflows that ensure alignment with federal, state, and institutional requirements. This position coordinates compliance board activities, maintains regulatory records, assists with COI/COC and misconduct processes, and serves as a key resource for researchers navigating protocol and compliance needs. Strong organization, communication, and data management skills are essential.

Job Summary

Provides support in the oversight of research compliance components the university. Manages the operational, administrative, and data workflows required to maintain institutional alignment with local, state and/or federal research requirements.

Essential Functions

• Manages the operational, administrative, and data workflows required to maintain institutional alignment with local, state and/or federal research requirements.
• Manages operations for institutional research compliance boards including, but not limited to, preparing agendas, documenting minutes, and tracking protocol approval periods.
• Maintains accurate database records, audit logs, and internal tracking systems ensuring data integrity for regulatory reporting requirements and audit readiness.
• Serves as a resource and the primary point of contact for research personnel regarding compliance requirements, protocol submissions, and issue resolution.
• Assists with Conflict of Interest/Conflict of Commitment (COI/COC) reviews and management of Research Misconduct cases.

Required Education and Experience

• High school diploma or equivalent
• Six (6) years of experience working within research administration, quality assurance, or regulatory compliance settings; every 30 hours of related college coursework may be substituted for one (1) year of experience up to four (4) years.

Knowledge, Skills and Abilities

• Knowledge of Federal research compliance frameworks (OHRP, FDA, HIPAA) and grant processes.
• Knowledge of research administration, protocol review cycles, COI/COC, and misconduct procedures.
• Strong organization, data management, and attention to detail.
• Clear written and verbal communication with diverse stakeholders.
• Proficiency in Microsoft 365 and Windows-based systems.
• Manage multiple compliance workflows and regulatory projects.
• Maintain confidentiality and sound judgment.
• Coordinate board operations, track approvals, and maintain audit-ready records.
• Interpret and apply regulatory requirements consistently.

Physical Requirements

• Ability to remain in a stationary position.
• Ability to move or traverse across campus, within buildings and offices, and/or across external environments.
• Ability to interpret effectively, accurately and impartially, both receptively and expressively.
• Ability to communicate with others and accurately exchange information.
• Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.