Identification Data Specialist

City-of-Seattle; Seattle (WA); Hybrid; USD 48,000 - 54,000; Full time

Job summary

The Seattle Police Department is seeking an Identification Data Specialist to analyze and process SPD criminal bookings, review and edit records, and electronically transfer bookings to the Washington State Patrol and FBI. This role also involves auditing charges, maintaining records, and solving data discrepancies across agencies.

Responsibilities include assisting authorized agents, verifying accuracy, and ensuring public records integrity, with on-site or hybrid work arrangements and a

Qualifications

• Good judgment, workload organization, problem solving, and customer service.
• Ability to work independently and adjust priorities on short notice.
• Strong interpersonal skills.
• Experience answering multi-line phones, voicemail, and MS Office.
• Clear communication and timely task handling.

Responsibilities

• Assist criminal justice and other authorized agents.
• Review documents for accuracy.
• Identify problems in documents and research to solve them.
• Enter data and transmit Live Scan bookings to WA State Patrol and FBI.
• Verify information for public records.
• Distribute booking and disposition sheets.
• Audit open investigation charges for disposition and charging.
• Identify errors and omissions per standard operating procedure.
• Maintain filing systems.
• Provide specialized information to internal/external customers.
• Handle mug photograph requests.
• Perform related duties as assigned.

Skills

Customer service

Interpersonal skills

Problem solving

Phone skills

Work independence

Time management

Tools

Microsoft Office

Job description

The Seattle Police Department is currently seeking an Identification Data Specialist. This position is charged with analyzing and processing SPD criminal bookings; review, research, edit and electronically transfer the bookings to the Washington State Patrol and the Federal Bureau of Investigation; problem solve booking information issues; audit open investigation charges; and verify Superior, District, and Municipal court charges.

About the Department:

The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

Position Responsibilities:

• Provide assistance to criminal justice and other authorized agents.
• Review document information to verify accuracy.
• Identify problems in documents, such as wrong case numbers, performing research via electronic databases, paper documents, or telephone calls to solve problems and editing documents prior to transmission.
• Enter data and transmit Live Scan Booking Arrests to the Washington State Patrol and FBI.
• Verify information to be included in documents of public record.
• Distribute booking and disposition sheets.
• Audit open investigation charges for disposition and charging information.
• Identify errors and omissions and make referrals as directed per standard operation procedure.
• Maintain filing systems.
• Quality control and problem solving records issues.
• Provide specialized and technical, program specific information to internal and/or external customers.
• Comply with requests for copies of mug photographs.
• Perform other related duties of comparable level/type as assigned.

Required Qualifications:

This position requires two years of office clerical support experience (or a combination of education training, and/or experience) which provides evidence of the ability to perform work of the class.

Desired Qualifications:

• The ability to exercise good judgment, organize workload, problem solve, and provide good customer service.
• The ability to work independently and adjust priorities on short notice.
• Exhibit a strong interpersonal skill set.
• Experience answering multi-line phones, voicemail, and intermediate/advanced skills in Microsoft Office.
• Ability to communicate clearly and handle a variety of tasks and assignments in a timely manner.

Position Requirements:

• Must pass a Seattle Police Department background investigation.
• Must be able to obtain Level One Certification for the Washington Crime Information Center, Washington State Identification and Criminal History Section and the National Crime Information Center as required to access these databases. Testing every year is required to maintain this certification.
• Must be able to work all shifts, rotating from day to swing (on quarterly basis) including weekends and holidays.
• Performs work on site/hybrid.

Additional Information:

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits.

The full salary range for this position is $35.13 - $39.19 per hour. New employees begin at Step 1 of the pay progression, which is $35.13 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.