IDDC Coordinator I (Temp)

KSB GIW, Inc.; Grovetown (GA); On-site; USD 42,000 - 60,000; Full time

Job summary

KSB GIW, Inc. in Grovetown, GA is seeking a temporary Shipping Documentation Specialist to prepare and manage shipping paperwork for worldwide shipments. The role supports the GIW shipment process, ensuring compliance with export/import rules and timely documentation.

The position entails coordinating with multiple departments, generating invoices, packing lists, and related declarations, and providing backup support for various shipment types. First shift, six-month term, non-exempt.

Qualifications

• Two years of post-high school business education or equivalent work experience.
• Experience with international logistics and US export/import rules is preferred.
• Proficient with MS Excel and documenting shipments accurately.

Responsibilities

• Prepare and issue all shipping documents to meet customer and regulatory requirements.
• Create Commercial Invoices, Packing Lists, Bills of Lading and related docs.
• Coordinate with internal departments to resolve logistics issues.
• Support import/export compliance training and process improvements.
• Maintain filing and storage of shipping paperwork per requirements.
• Assist with LC orders and communicate with banks when needed.
• Provide back-up support for export, domestic and import shipments.

Skills

Shipping documentation

Export regulations

SAP

Excel

Communication

Education

Some college or equivalent

Tools

AS400

Synchrono

Microsoft Word

Job description

KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services, industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success. People. Passion. Performance. It is these three success factors that make KSB the company it is today. At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services, industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success. At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

Departments: Shipping & Receiving

Reports to: Shipping Documentation Supervisor

Location: Grovetown, GA, USA

Shift: 1st

FLSA Status: Non-Exempt

Set temporary position expected to last for approximately six (6) months. There may be an opportunity for extension, but this is not guaranteed.

OVERVIEW:

Prepare and execute Shipping documentation and related paperwork for products and materials shipped to worldwide locations that meet all compliant requirements of customers, forwarders and banks in accordance with all US Export, Import and Domestic regulations.

RESPONSIBILITIES:

• Adhere to and promote all company safety rules.
• Follow company policies, procedures, regulations and work instructions
• Issue all documentation required to facilitate timely shipments that meet customer requirements and support GIW shipment process
• Documents for all shipments to include, but not limited to: Commercial Invoices, Order Confirmations, Packing Lists, Cargo Pick Up Notices, Shipper’s Export Declarations, UPS labels, Bills of Lading, Canadek Declaration, NAFTA etc.
• Communicate with various departments to assist in solving documentation and/or logistics issues that may arise.
• Continually expand knowledge of import/export compliances rules and reulations by attending training sessions, reading publications, seminars etc. as approved.
• Mandatory continuing education and training on import and exports.
• Continually improve processes, workflow and update work instructions as needed.
• Provide back-up assistance with export, domestic and import shipments.
• Filing, storage and maintenance of shipping documentation in accordance with all requirements.
• Coordinate and communicate with customer, customer’s freight forwarders or designee concerning logistics issues to make shipments happen in a timely manner to meet customer’s requirements.
• Work with various departments as needed on LC orders, provide input and feedback and present documents to banks.
• Member of the IDDC team and as such needs to be a good team player by developing and maintaining healthy working relationships with internal and external customers.
• Train others on processes to promote a cross functional team
• Basic knowledge of Scheduling Systems (AS400 and Synchrono) and continual training on all systems.
• Process all rush shipments in a timely manner.
• Report any issues and/or issues to Supervision/Management.
• Perform other duties as assigned and requested by members of Supervision/Management within the defined time frame given.

QUALIFICATIONS:

• One to two years post high school education in business basics or equivalent in work experience.
• Professional Export and Import Training Certification is a plus.
• Minimum two years of experience in an international sales office environment with international logistics experience.
• Strong knowledge of Inco Terms and US Export/Import Administration Regulations required.
• Strong proficiency in the use of a computer including Microsoft Excel and Word with the willingness to learn new software systems as required.
• SAP experience a plus.

KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects.