ICAO Roster-Procurement Expert

International Civil Aviation Organization; United States; On-site; USD 90,000 - 150,000; Full time

Job summary

The International Civil Aviation Organization in the United States seeks an experienced procurement and contract management professional to lead all procurement and contractual aspects of ICAO projects. You will plan, develop, and manage invitations to tender, bid evaluations, and the ongoing administration of contracts to ensure on-time delivery and compliant performance.

Under the Capacity Development and Implementation Bureau, you will collaborate with cross‑functional teams, identify new

Qualifications

• Minimum of five years' experience in procurement, contract management, contract administration, logistics and supply chain management, or administration in the public or private sector.
• Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services.
• Knowledge of contract law and expertise in handling contract issues.
• Initiative, tact, sound judgement and the ability to foster and maintain harmonious working relationships.
• A good command of oral and written English.
• A working knowledge of French or another official language of the Organization (Arabic, Chinese, Russian, or Spanish).

Responsibilities

• Plans, develops and manages all procurement and contractual aspects of projects.
• Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
• Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
• Establishes and maintains work programme and schedule for ongoing contracts and newly planned ones.
• Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
• Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
• Performs other related duties, as assigned.

Skills

Procurement planning

Contract management

Contract administration

Logistics management

Supply chain

Stakeholder engagement

Analytical skills

Negotiation

Project coordination

Education

Bachelor's degree in business, public administration, commerce, engineering, or law

Job description

Under the direction of Director of the Capacity Development and Implementation Bureau (CDI), the Field Operations Section (FOS) is responsible for the development, implementation, monitoring, evaluation, and closure of Technical Assistance (TA) and Technical Cooperation (TC) projects. It drafts agreements and aids in creating country-specific and regional projects and programs by identifying priority areas, developing objectives, activities, and deliverables, setting timelines, and specifying budgetary requirements.

Additionally, under the direction of the CDI Director, the Field Personnel Section (FPS/FRU) recruits' international experts to implement Capacity Development and Implementation projects across various Civil Aviation fields and manages the ICAO Roster of Experts.

Major duties and Responsibilities

Function 1 (incl. Expected results)

Plans, develops and manages all procurement and contractual aspects of projects.

Function 2 (incl. Expected results)

Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

Function 3 (incl. Expected results)

Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.

Function 4 (incl. Expected results)

Establishes and maintains work programme and schedule for ongoing contracts and newly planned ones.

Function 5 (incl. Expected results)

Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

Function 6 (incl. Expected results)

Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.

Function 7 (incl. Expected results)

Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

Function 8 (incl. Expected results)

Performs other related duties, as assigned.

COMPETENCIES

Core Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication:Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Managerial Competence

Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.

Qualifications and Experience

Education

• University degree in business administration, public administration, commerce, engineering, law or related area.

Professional Experience

• Minimum of five years' experience in procurement, contract management, contract administration, logistics and supply chain management, or administration in the public of private sector.
• Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services.
• Knowledge of contract law and expertise in handling contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing).
• Initiative, tact, sound judgement and the ability to foster and maintain harmonious working relationships.

Languages

• A good command of oral and written English.
• A working knowledge of French or another official language of the Organization (Arabic, Chinese, Russian, or Spanish).

CONDITIONS OF EMPLOYMENT

It should be noted that this is a prospective position intended for experts interested in consultancy contracts. (short and long term).

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

ICAO CDI consultants are expected to conduct themselves in a manner befitting their status as international civil servants.

ICAO CDI offers an attractive benefit package to its consultants in accordance with the policies of the International Civil Service Commission (ICSC).

No Fee