Hybrid Staff Accountant: AP/AR & Close Expert

Noctrix Health, Inc.; Pleasanton (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Noctrix Health, Inc. seeks a detail-oriented Staff Accountant to support AP, AR, GL, and month-end close from our Pleasanton headquarters in a hybrid work setting. The role emphasizes process improvement and cross-functional collaboration within a fast-growing medical device company.

The ideal candidate will have 2–5 years of accounting experience, solid GAAP knowledge, and proficiency with Excel and major accounting software such as QuickBooks Online, NetSuite, or Oracle.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline.
• 2–5 years of professional accounting experience including AP/AR.
• Working knowledge of U.S. GAAP.
• Experience supporting month-end close, journal entries, and reconciliations.
• Strong proficiency in Excel or Google Sheets.
• Experience with QuickBooks Online, NetSuite, Oracle, or similar.
• Strong attention to detail and data integrity.
• Excellent organizational and time-management skills; ability to manage multiple priorities.

Responsibilities

• Manage full Accounts Payable cycle: processing, coding, approvals, payments.
• Review invoices and expense reports for accuracy and documentation.
• Maintain vendor records and W-9s; reconcile vendor statements.
• Prepare and process ACH, wire, checks; support 1099s.
• Prepare customer invoices and monitor AR aging; apply payments.
• Record journal entries and perform reconciliations.
• Support monthly, quarterly, and annual close processes.
• Assist with audits, tax prep, and internal controls.

Skills

Attention to detail

Time management

Analytical skills

Communication skills

Independent work

Education

Bachelor’s degree in Accounting, Finance, or related discipline

Tools

Excel

Google Sheets

QuickBooks Online

NetSuite

Oracle

Job description

Noctrix Health is redefining the treatment of chronic neurological disorders with clinically validated therapeutic wearables. Our team of medical device specialists, neuroscientists, and consumer electronics engineers is dedicated to delivering prescription-grade therapy with an outstanding user experience. We have pioneered the world’s first drug-free wearable therapy, clinically proven to alleviate symptoms in adults with drug-resistant Restless Legs Syndrome (RLS). Be part of our mission to transform healthcare, improve lives, and drive meaningful change with Noctrix Health.

We are seeking a detail-oriented and highly organized Staff Accountant to support the day-to-day accounting and financial operations of Noctrix Health. This role will have hands-on responsibility across Accounts Payable (AP), Accounts Receivable (AR), general ledger accounting, account reconciliations, and month-end close.

The ideal candidate has a strong foundation in accounting principles, is comfortable working across multiple accounting functions, and enjoys improving processes and systems. This individual should be able to operate independently while collaborating effectively across a fast-paced, growing organization.

This is a full-time, hybrid position located at our Pleasanton headquarters.

Responsibilities:

• Manage the full Accounts Payable cycle, including invoice processing, coding, approval workflows, and payment preparation
• Review invoices and expense reports for accuracy, appropriate documentation, coding, and authorization
• Maintain accurate vendor records, including W-9s, payment information, and supporting documentation
• Reconcile vendor statements and research and resolve invoice or payment discrepancies
• Prepare and process ACH, wire, check, and other vendor payments in accordance with established payment terms
• Support annual 1099 preparation and reporting
• Prepare and issue accurate and timely customer invoices
• Monitor Accounts Receivable aging and outstanding customer balances
• Record and apply customer payments and maintain accurate customer account records
• Follow up on past-due balances and coordinate collection activities as appropriate
• Research and resolve customer billing and payment discrepancies
• Provide AR aging, collections, and outstanding balance updates to Finance leadership
• Prepare and post journal entries and maintain appropriate supporting documentation
• Perform bank, credit card, and balance sheet account reconciliations
• Support monthly, quarterly, and annual financial close processes
• Maintain accurate general ledger accounts, reconciliations, and supporting schedules
• Support accounting for accruals, prepaid expenses, fixed assets, and other balance sheet accounts
• Assist with the preparation of financial statements and internal management reports
• Research and resolve accounting discrepancies and ensure timely resolution of outstanding items
• Support cash flow tracking and reporting as needed
• Maintain organized, accurate, and audit-ready accounting records and documentation
• Support annual financial audits, tax preparation, and other financial compliance activities
• Support established internal controls and ensure adherence to company accounting policies and procedures
• Identify opportunities to improve the efficiency and accuracy of AP, AR, reconciliation, and month-end close processes
• Support the implementation and optimization of accounting systems, automation tools, and financial workflows
• Partner cross-functionally with Finance, Operations, Human Resources, Sales, and other departments to resolve accounting issues and support business needs

Requirements:

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline preferred
• 2–5 years of professional accounting experience, including hands-on Accounts Payable and Accounts Receivable responsibilities
• Working knowledge of U.S. GAAP and general accounting principles
• Experience supporting month-end close, journal entries, and account reconciliations
• Strong proficiency in Microsoft Excel or Google Sheets
• Experience with accounting software such as QuickBooks Online, NetSuite, Oracle, or similar platforms
• Strong attention to detail with a demonstrated commitment to accuracy and data integrity
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Ability to work independently, take ownership of assigned responsibilities, and follow issues through resolution
• Strong analytical and problem-solving skills
• Effective written and verbal communication skills
• Ability to appropriately handle confidential and sensitive financial information

Preferred Qualifications:

• Experience working in a startup, high-growth, healthcare, medical device, technology, or professional services environment
• Experience with Ramp or a similar AP and expense management platform
• Experience supporting external financial audits and tax preparation
• Familiarity with expense management, payroll, procurement, or purchasing systems
• Experience improving or automating accounting processes and workflows
• Experience supporting a company through periods of rapid growth or increasing transaction volume
• CPA, CPA-track, or progress toward professional accounting certification is a plus but not required

Key Measures of Success:

• Accurate and timely processing of Accounts Payable and Accounts Receivable transactions
• Timely resolution of vendor and customer billing issues
• Accurate and current account reconciliations
• Efficient and timely completion of month-end close responsibilities
• Accurate, organized, and audit-ready financial records
• Effective management of accounting deadlines and outstanding items
• Continued improvement and scalability of accounting processes as the organization grows

Compensation:

• Base Pay: $75,000–$90,000 per year
• Annual Bonus Eligibility

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Where are you currently based? (city & state) *

This is a hybrid role based at our Pleasanton, CA office. Are you able to meet this requirement? * Select...

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How many years of professional accounting experience do you have? * Select...

Which of the following do you have hands-on experience with? *

Accounts Payable

Accounts Receivable

General ledger and journal entries

Account reconciliations

Month-end close

1099 preparation

External audit support

None of the above

Which accounting software do you have experience with? *

QuickBooks Online

NetSuite

Oracle

Ramp

Google Sheets

Microsoft Excel

Other

Do you have experience supporting month-end close processes including journal entries and balance sheet reconciliations? * Select...

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