Hybrid Research Compliance Specialist Federal IP Reporting

University of Washington Medical Center; Seattle (WA); Hybrid; USD 73,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule

Professional development

Collaborative team culture

Job summary

CoMotion at the University of Washington seeks a Research Compliance Specialist to manage federal IP reporting and invention disclosures. You will serve as the primary liaison for federal reporting inquiries and work with researchers, administrators, and IP professionals to ensure accurate records and timely reporting.

The role focuses on Bayh-Dole Act compliance, intake management, and continuous process improvement. Hybrid work may be available, based in Seattle.

Qualifications

• Bachelor’s Degree in Business Administration, Arts & Sciences, or a related field.
• Two years of experience providing complex administrative support.
• Experience reviewing, analyzing, and managing intake of agreements related to intellectual property.

Responsibilities

• Independently manage federal IP reporting and compliance activities for federally funded University innovations (disclosures, elections of title, patent reporting, utilization reports, grant closeout).
• Serve as primary contact for federal reporting inquiries from investigators and staff; resolve reporting questions and compliance issues.
• Manage intake of innovation submissions and consultation requests; review records for completeness and funding requirements; assign matters to staff.
• Maintain accurate IP, inventorship, and funding records; monitor data quality and reporting obligations.
• Collaborate with patent portfolio managers, licensing professionals, inventors, and external counsel to ensure compliance of IP records.
• Develop and implement process improvements, training materials, SOPs, and projects to improve efficiency and compliance.

Skills

Strong communication

Attention to detail

Multitasking

Relationship management

Time management

Discretion handling confidential info

Education

Bachelor’s Degree in Business Administration/Arts & Sciences

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

CoMotion at the University of Washington seeks a Research Compliance Specialist to manage federal IP reporting and invention disclosures. You will serve as the primary liaison for federal reporting inquiries and work with researchers, administrators, and IP professionals to ensure accurate records and timely reporting.

The role focuses on Bayh-Dole Act compliance, intake management, and continuous process improvement. Hybrid work may be available, based in Seattle.